Code of Student Conduct

The code of student conduct outlines behavioral standards developed by the University community for students and student organizations and the related procedures for addressing misconduct. Students should be aware that the student conduct process is not a criminal or civil court proceeding. Students and student organizations are responsible for actions that constitute misconduct and violate the code of student conduct. Any student or student organization found responsible for misconduct may be subject to conduct sanctions. The University provides a fair and equitable student conduct process, utilizing a thorough, neutral, and impartial investigation, from which is generated a prompt resolution.

The code of student conduct and related processes educate students about their rights and responsibilities while promoting holistic development, self-worth, and mutual respect for all members of the University community. Freedom of discussion, inquiry and expression is also fostered by an environment in which the privileges of citizenship are protected and the obligations of citizenship are understood.

The Office of Student Conduct is committed to an educational and developmental process that balances the interests of individual students with the interests of the University community. No student will be found in violation of University policy without sufficient information and evidence showing that it is more likely than not that a policy violation occurred and any sanctions will be proportionate to the severity of the violation and to the cumulative conduct history of the student.

The student conduct process at the University exists to protect the interests of the community and to challenge those whose behavior is not in accordance with our policies. Sanctions are intended to challenge students' moral and ethical decision- making and to help them bring their behavior into accord with our community expectations and values. When a student is unable to conform their behavior to community expectations, the student conduct process may determine that the student should no longer share in the privilege of participating in this community.

Disciplinary Authority

  • The authority to enact and enforce regulations of the University is vested in the Board of Regents. The responsibility for enforcing the regulations and imposing penalties is delegated to the President of the University and any University officials the President designates. The Vice President for Student Enrollment, Engagement and Success (VPSEES) is the principal agency for the administration of student conduct. The assistant vice president for student enrollment, engagement and success shall implement the student discipline procedures. The VPSEES, the assistant VPSEES, or designee, will assume responsibility for the investigation of an allegation of misconduct to determine if the complaint has merit.
  • The Student Handbook shall apply to conduct that occurs on University premises and/or at University-sponsored activities or any other activity which adversely affects the University community and/or the pursuit of its objectives (mission). This action may be taken for either affiliated or non-affiliated activities.
  • The University may take action in situations occurring off University premises involving student misconduct demonstrating flagrant disregard for any person or persons; or when a student’s or student organization’s behavior is judged to threaten the health, safety, and/or property of any individual or group. Using his/her sole discretion, the VPSEES or his/her designee shall decide whether the Student Handbook shall be applied to conduct occurring off campus, on a case-by-case basis.
  • It is recommended that reports of alleged violations of the Student Handbook should be received by the Office of Student Conduct within ten (10) University working days of the alleged incident to initiate conduct procedures.
  • There is no time limit on reporting violations; however, the longer someone waits to report an offense, the more difficult it becomes to obtain information and evidence regarding the incident(s).
  • Incident(s) should be resolved within 60 days of notice regarding the incident, not including appeal. This timeline may vary depending on the availability of students to participate in the process, availability of evidence, delays for concurrent criminal investigations, breaks between academic semesters, and other delays.

  • Notice is deemed to have been properly provided when written notification is sent to the student’s official assigned WTAMU email address, placed in First Class U.S. Mail, campus mail, or personally delivered to the student no less than five (5) University working days prior to the scheduled appearance. Failure of a student to receive notice which was properly delivered does not prevent the conduct proceedings from being carried out. After proper notice has been given to the student, the student conduct officer or designee may proceed with the review process and may issue a failure to comply code violation against the student. NOTE: Students are advised to keep their most current email address, local address, permanent address, and local telephone number updated in the student records system at

Family Educational Rights and Privacy Act (FERPA)
  • Annually, WTAMU informs students of the Family Educational Rights and Privacy Act of 1974 (FERPA), as ammended. This act, with which the institution intends to comply fully, was designated to protect the privacy of education records, to establish the right of students to inspect and review their education records, to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings, and to submit an explanatory statement for inclusion in the education record if the outcome of the hearing is unsatisfactory.
  • Students have the right to file complaints with the Family Educational Rights and Privacy Act Office of the Department of Education in Washington, D.C., concerning alleged failures by the University to comply with the act. Written complaints should be directed to:

Family Policy Compliance Office

U.S. Department of Education

 400 Maryland Avenue, SW

Washington, D.C. 20202-5920

Local rule/procedure explains in detail the procedures to be used by the institution for compliance with provisions of the act. Copies of the policy may be obtained at the Office of the Registrar, located in Old Main, Room 103, on the WTAMU campus. Questions concerning the Family Educational Rights and Privacy Act may be referred to the Office of the Registrar. Directory information includes student’s name, gender, local and permanent address, telephone number, date and place of birth, marital status, major field of study, classification, enrollment status (full- time, part-time, undergraduate, graduate), participation in recognized activities and sports, height and weight (if a member of an athletic team), date of attendance, degrees, awards and honors received, the most recent educational institution attended, and other information which would make the student’s identity easily traceable. Students have the right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic, research or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor or collection agent); a person serving on the Board of Regents; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the University discloses education records without consent to officials of another school in which a student seeks or intends to enroll.

 According to FERPA, the University may release information without the student's written consent to the following:

  • School officials, as identified by the University, determined by the University to have a legitimate educational interest;
  • Officials of the other institutions in which the students seeks to enroll;
  • Persons or organizations providing to the student financial aid, or determining financial aid decisions;
  • Accrediting organizations carrying out their accrediting functions;
  • Parents of a student who have established that student's status as a dependent according to IRS code of 1986, Section 152;
  • Persons in compliance with a judicial order or a lawfully issued subpoena;
  • Persons in an emergency, if the knowledge of information, in fact, is necessary to protect the health or safety of the student and/or other persons;
  • Directory information may be disclosed unless students or parents request, in writing, that specific information not be divulged. Requests must be filed with the Office of the Registrar by the twelfth class day of each semester.

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Disabilities Accomodations Appeals Commitee

Students with disabilities needing accommodations must request them through the director of the Office of Student Disability Services (SDS). Any approved accommodations will be based on documentation demonstrating eligibility under state and federal If a student disagrees with accommodation decisions made by SDS, he/she may discuss the concern with the director of SDS. Students must demonstrate that they have made a good-faith effort to resolve the complaint with the SDS director. If the complaint is still not resolved satisfactorily, the student may visit with the assistant VPSEES. The assistant VPSEES may take up to five (5) working days to determine an appropriate resolution. During this process, informal discussions will take place, with all parties involved, in an attempt to resolve the complaint.

If no informal satisfactory resolution is determined within five (5) working days, the student may request the complaint be referred to the Disabilities Accommodations Appeals Committee. This request must be in writing to the VPSEES and must contain all reasons for the This committee will consist of the following members or designated replacements:

  • VPSEES, Chair
  • Assistant EVPP
  • Director of Student Medical Services
  • Faculty (from special education or other discipline with expertise in disability issues)

Recommendations of the disabilities accommodations appeals committee will be forwarded to the president for final approval and