Group Visits

Group visits can be built to meet your needs. When requesting a visit, there are a number of options and activities available. Visits may include:

• Welcome (15 minutes)
• Admissions Presentation (15 minutes)
• WT Student Panel (30-45 minutes)
• Department Presentation (10-15 minutes)
• Walking Tour of Campus (1.5 hours)
• Lunch (1 hour)

Please note that we will make every effort to fulfill each request. However, we cannot guarantee that every request will be met.

Reservations are required for group visits and should be scheduled at least two week in advance. Dates fill up quickly, so please register as soon as you know your preferred date(s). The earlier we receive a reservation, the more likely we can ensure that your group is able to come on the desired date and we are able to meet the group’s needs.

If you need to cancel your visit, we ask for 48 hours notice, if possible (excluding weather-related or unavoidable issues).

WT is committed to providing each group a quality experience. We will do out best to accommodate groups of all ages and sizes. Group visit reservations are available Monday through Friday.

• Comfortable shoes
• Water bottle
• Sunscreen or bug spray, depending on the weather
• Mobile phone or camera
• Questions about college
• A great attitude!

To provide the best possible experience, we ask that you respect the following guidelines:

Timely arrival: Arriving on time is vital. If you are running late, please contact Campus Visit Coordinator, Daniel Winton at 806-651-2020 or dwinton@wtamu.edu so he can attempt to adjust your visit itinerary. Facility and university representative schedules are limited, so in the event of a late arrival, timed activities will likely be adjusted.

Group ratio: Please provide an adequate number of chaperones. Chaperones will be required to accompany the group at all times during the visit. Our required ratio for group visits is 1 adult to 20 students. WT trains Campus Tour Guides so they can provide you with an excellent visit. Campus Tour Guides are responsible for providing campus tours, not for controlling the behavior of visiting students. If students become too disruptive on a tour, the Campus Tour Guides are authorized to end the tour immediately.

Appropriate dress: The visit will include a substantial amount of walking, and majority of the time will be spent outside. Check the weather before your visit and encourage all students to wear comfortable clothing and shoes.

Reciprocal respect: WT welcomes your group to our campus! WT is an educational institution, so we ask that your group shows respect to the university and its students, faculty, and staff. Failure to do so can result in early conclusion of the visit. Students should understand the professional academic atmosphere of the campus and be prepared to represent their school positively at all times.

Cancellation notice: If you find it necessary to cancel your visit, we appreciate that you give at least two days’ notice. If you have any questions or concerns, please contact Campus Visit Coordinator, Daniel Winton at 806-651-2020 or dwinton@wtamu.edu.

While you are visiting campus there is a variety of lunch options. Those include the campus cafeteria, the JBK Student Center Food Court, campus catering, or lunches provided and transported from the visiting school. Please let Daniel Winton, Campus Visit Coordinator, know your preference in advance so that arrangements can be made. WT is a cashless campus, meaning that it no longer accepts cash.

Forms of payments are:

• Visa or Mastercard
• Purchase cards (No AMEX or Discover)
• Buff Cash (Funds can be put on a guest card at the Buff Gold Card office or WT Bookstore.)
• Check (Exact amount only, as cash refunds cannot be issued.)