Registration and Enrollment

Updated August 2025

1.6 | Registration and Enrollment

1.6.A | Student Identification Cards: Upon initial registration, each student is issued a student identification card (more commonly called a Buffalo Gold Card or Buff ID). This card, designed to be a career identification card, is the property of West Texas A&M University and is validated each semester upon payment of fees.

1. Possession, alteration, use of attempted use of an ID card for the purpose of identification or to receive services, by anyone other than the person whose name, ID number and photo appear on the card, is considered unauthorized use. The offender will be subject to penalties and confiscation of the ID card by University Officials.
2. A student must produce their identification card upon the request of a University Official.
3. It is a student's responsibility to report a lost or stolen identification card immediately by calling (806) 651-4653, Monday through Friday between 8am and 5pm. Students will be assessed a fee to replace the lost of stolen card.
4. The name as submitted at the time of application to West Texas A&M University establishes the official record for the student at the University. This record is considered an official record for the State of Texas. Any change of name request must be accompanied by legal federal or state documentation. A social security card or driver's license cannot be used as documentation to request a change of name; a birth certificate, passport, court issued name change document, marriage license, or common-law certificate are acceptable.

1.6.B | Current Address: To avoid missing important communications from the University, it is the student's responsibility to keep the registrar informed of current, local, and permanent addresses. Communications mailed to either address of record, or to a student's official WT email account, will be deemed adequate notice.

1. Every student must register when entering the University and after as announced by the registrar.
2. Students who were previously enrolled at West Texas A&M but did not attend class through the official census date of the previous long semester must apply for readmission.
3. Registration is not complete until the student has paid their fees by the prescribed deadline.

1.6.C | Registration Holds: A student may be held from registering for future semesters by the following offices, for the following reasons. This is not inclusive of all offices that can hold students, or all types of holds. A student who wishes to resolve the problem that resulted in the hold, or wishes to appeal the placing of a hold, should go to the department that placed the hold on their record.

1. Office of Graduate Studies, Academic Departments or Colleges - For scholastic deficiency or for disciplinary reasons related to scholastic dishonesty.
2. Transportation Services - For an accumulation of overdue, unpaid parking violation citations.
3. Student Business Services - For an outstanding bill owed to the University.
4. Office of Admissions and Records, Office of Graduate Studies, Academic Departments and Colleges - For students admitted provisionally or on probation, or for information lacking to complete the admission process and for enrolled students who have submitted questionable records (such as transcripts or residency documents) to the registrar's office.
5. Office of Title IX, Office of Community Standards, and Department of Residential Living - For disciplinary reasons.
6. Athletic Academic Affairs Office - To ensure compliance with NCAA regulations.
7. International Student Services - To ensure compliance with university procedures and I.N.S. regulations.
8. Academic Success Center - To ensure complaince with Texas Success Initiative mandate.

1.6.D | Maximum Schedule: An undergraduate student with an overall grade point ratio of 3.0, or better, may register for a course load in excess of 19 hours in the fall or spring semester, or six (6) hours (seven [7] if part is laboratory) in a summer term with the approval of their advisor. An undergraduate student with an overall grade point ratio of less than 3.0 must obtain approval from their dean or designee before registering for a course load in excess of 19 hours in a fall or spring semester, or six (6) (seven [7] if part is laboratory) in a summer term.

1.6.E | Maximum Schedule for Graduate Students: Graduate students may enroll for a maximum of 15 hours during a regular semester, six (6) hours for a 5-week summer session and 12 hours for a 10-week summer session with approval of their college dean or designee. A graduate student may enroll in more than 18 hours (regular semester), nine (9) hours (5-week summer session), or 15 hours (10-week summer session) with approval of the Office of Graduate and Professional Studies.

1.6.F | Prerequisites: It is the responsibility of the student to be sure that course prerequisites are met. All prerequisites must be listed in the appropriate catalog or schedule of classes. A student may register for a course for which they have not met the prerequisites only with the consent of the head of the department in which the course is offered. Failure to meet course prerequisites could result in a student being dropped from the class.

1.6.G | Class Schedules: All classes will meet according to schedules prepared by the registrar. Modification in these schedules, including common night exams, may be made only when authorized by the registrar and approved by the dean or designee of the college in which the course is offered.

1.6.H | Scheduling of Courses: In case a section is dropped, because of insufficient enrollment, a student may substitute other courses approved by their advisor.

1.6.I | Priority Registration Eligibility: Outlined under the WT Catalog, students that meet the following eligibility requirements may be allowed to register during priority registration.

1. Veterans: Students must notify Military and Veteran Services of eligibility.
2. Student Athletes: Students who participate in an approved University sport may be eligible.
3. Honors Program: Students who participate in the University's Honors Program may be eligible.
4. Parenting Students: Per Texas Senate Bill 459, students that identify as a "parenting student," which is a student enrolled at an institution of higher education who is the parent or legal guardian of a child under 18 years of age, are provided early registration for courses. Prior to the semester registration date, students that meet these requirements will need to contact the Registrar's Office at 806-651-4911 and notify them of their eligibility status.