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Withdrawal Procedure

Withdrawal Procedures
Student Withdrawal

Updated August 2025

1.9 | Withdrawal Procedure

1.9.A | Before Withdrawing, if there is anything that WTAMU can do to assist you in remaining enrolled, please contact The Office of the Registrar via email at registrar@wtamu.edu. This office is available for your needs and to assist with any questions or concerns you may have.

1.9.B | Withdrawing from WT: Withdrawing is dropping all classes in a semester (with the option of returning). Withdrawing, or dropping your last class, cannot be accomplished through Buff Advisor. Deadlines to drop or withdraw are available in the University calendar. Withdrawing by the deadline can be done by:

  1. Completing and submitting the electronic withdrawal form, or visiting the Office of Registrar, located in Old Main room 103.

1.9.C | Involuntary Leave: In the event that a student cannot safely remain at the University or meet academic standards, even with accommodations and other supports, the University may require the student to take a leave of absence. 

  1. Decisions whether to impose an Involuntary Leave will be made by the University's Behavioral Intervention Team (BIT), a committee that includes members from the Office of the Vice President for Student Affairs, Counseling Services, Office of Academic Affairs, Office of Student Accessibility, Department of Residential Living, and the University Police Department.
  2. The committee may impose an Involuntary Leave for safety reasons if it finds, after an individualized assessment, that the student's conduct:
    1. Poses a significant risk to the health or safety of others.
    2. Substantially interferes with the educational experience of others.
    3. Causes a chronic and inordinate use of university resources.
  3. Before making a decision, the committee must:
    1. Notify the student that the committee is considering imposing an Involuntary Leave and the basis for the committee's belief that the student may need to be placed on Involuntary Leave; and
    2. Provide the student an opportunity to appear personally before the committee and provide relevant information.
  4. The BIT may inquire into a student's current condition, including requesting recent medical health information and records, but must confine its inquiry to information and records necessary to make a determination. The committee may not insist on unlimited access to confidential information or records. 
  5. If the committee imposes Involuntary Leave, the committee may restrict the student’s interactions with the campus community during the period of the leave as deemed necessary or appropriate. Such restrictions may include limits on the student’s communications with faculty, staff, or other students and on the student’s access to the campus.
  6. : A student placed on Involuntary Leave may request, within three (3) business days of being notified of the decision, a review by the Vice President for Student Affairs. The request should delineate the reason(s) why the student believes the decision is inappropriate and should include supporting materials. The Vice President for Student Affairs will have five (5) business days to review the petition and uphold, reverse, or alter the decision. The VP for Student Affairs will notify the student in writing and shall be considered final.
  7. Complaints: Any student who believes they have been discriminated against on the basis of a disability should complete a Complaint Form, available at the University's website: https://apps.wtamu.edu/complaint/. 
  8. Refunds: The same arrangements for refunds of tuition or other costs will be available to a student who takes a leave of absence for mental health reasons, whether voluntary or involuntary, as are available for a student who takes a leave of absence for physical health reasons.
  9. Returning from Leave: A student who wishes to return from Involuntary Leave must submit a written request to the Behavioral Intervention Team. The written request should contain relevant documentation from health professionals showcasing that the student is fit to return. The Behavioral Intervention Team will conduct an individualized, fact-specific assessment to determine whether the student no longer meets the standard set forth for imposing an involuntary leave. A student’s request to return may be denied if the committee finds that the student will not be able, upon return, to meet academic standards or safely remain at the University, even with reasonable accommodations or other supports. A student who desires to return to the University after taking a leave of absence for mental health reasons will not be subject to more rigorous standards or procedures than a student who desires to return to the University after taking a leave for physical health reasons.