The purpose of the procurement card program is to provide University employees with a more efficient way to purchase day-to-day supplies. The use of the procurement card is not intended to avoid or bypass appropriate purchasing procedures set forth by the State of Texas. To obtain a procurement card, complete the Procurement Card Application and submit to procard@wtamu.edu
Reminder: Reporting dates are from the 4th of the month to the 3rd of the following month with the exception of August and September.
U.S. Bank ONEcard Transaction Allocation Schedule
|
Month |
Billing Cycle |
Allocation Due Date |
|---|---|---|
|
JANUARY 2026 |
01/06/2026 – 02/03/2026 |
February 10 @5:00 pm |
|
FEBRUARY 2026 |
02/04/2026 – 03/03/2026 |
March 10 @5:00 pm |
|
MARCH 2026 |
03/04/2026 – 04/03/2026 |
April 10 @ 5:00 pm |
|
APRIL 2026 |
04/04/2026 – 05/03/2026 |
May 11 @5:00 pm |
|
MAY 2026 |
05/04/2026 – 06/03/2026 |
June 10 @5:00 pm |
|
JUNE 2026 |
06/04/2026 – 07/03/2026 |
July 10 @5:00 pm |
|
JULY 2026 |
07/04/2026 – 08/03/2026 |
**August 10 @5:00 pm |
|
AUGUST 2026 |
08/04/2026 – 09/03/2026 |
**September 10 @ 5:00 pm |
|
SEPTEMBER 2026 |
09/04/2026 – 10/03/2026 |
October 12 @ 5:00 pm |
|
OCTOBER 2026 |
10/04/2026 – 11/03/2026 |
November 10 @ 5:00 pm |
|
NOVEMBER 2026 |
11/04/2026 – 12/03/2026 |
December 10 @ 5:00 pm |
|
DECEMBER 2026 |
12/04/2026 – 01/03/2027 |
January 11 @ 5:00 pm |
**Subject to change for end-of-year closing activities
Training and Reference Material
Cardholder Allocation Guide - provides instructions for cardholders to allocate monthly charges
Procurement Card Procedure Manual
Approval Manager Guide - Allocation information for approvers
Instructions for Completing a Vendor Status Check – provides instructions for cardholders to verify vendor status. These procedures are required as of March 4, 2023 for purchases $500 or more
Websites
VETHUB Vendor Website - https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do
State Object Code Website - https://fmcpa.cpa.state.tx.us/fiscalmoa/search.jsp
USBANK Onecard Access Online Allocation Website – Welcome to Access Online
Procurement Card Forms
Membership Dues/Fees Justification
ProCard Exception Form – Goods had not been received at time of transaction allocation
Tax Exempt Form - State of Texas Tax Exemption Form
ONEcard Corrections Request Form
Prohibited Purchases
Splitting Purchases between state and local funds are strictly prohibited; make more than one transaction if needed. Contact Pro Card Coordinator for assistance at 651-2096.
All travel related purchases
Donations
Contact
Aida Jones – ONEcard Program Coordinator
806-651-2096