The purpose of the procurement card program is to provide University employees with a more efficient way to purchase day-to-day supplies. The use of the procurement card is not intended to avoid or bypass appropriate purchasing procedures set forth by the State of Texas. To obtain a procurement card, complete the Procurement Card Application and submit to procard@wtamu.edu
Reminder: Reporting dates are from the 4th of the month to the 3rd of the following month with the exception of August and September.
FY 26-27 ONEcard Allocation Due Dates Schedule
| Allocation Month | Billing Cycle Date (Posting Dates) |
Cardholder Allocations Due Date |
Final Approvals Due Date |
|---|---|---|---|
| September 2026 | 09/04/2026 – 10/05/2026 | October 6, 2026 | October 12, 2026 |
| October 2026 | 10/06/2026 – 11/03/2026 | November 6, 2026 | November 10, 2026 |
| November 2026 | 11/04/2026 – 12/03/2026 | December 7, 2026 | December 10, 2026 |
| December 2026 | 12/04/2026 – 01/04/2027 | January 6, 2027 | January 11, 2027 |
| January 2027 | 01/05/2027 – 02/03/2027 | February 8, 2027 | February 10, 2027 |
| February 2027 | 02/04/2027 – 03/03/2027 | March 8, 2027 | March 10, 2027 |
| March 2027 | 03/04/2027 – 04/05/2027 | April 6, 2027 | April 12, 2027 |
| April 2027 | 04/06/2027 – 05/03/2027 | May 6, 2027 | May 10, 2027 |
| May 2027 | 05/04/2027 – 06/03/2027 | June 6, 2027 | June 10, 2027 |
| June 2027 | 06/04/2027 – 07/05/2027 | July 6, 2027 | July 12, 2027 |
| July 2027 | 07/06/2027 – 08/03/2027 | August 6, 2027 | August 10, 2027 |
| **August 2027 | 08/04/2027 – 09/03/2027 | September 6, 2027 | September 10, 2027 |
** Subject to change for end-of-year closing activities.
Training and Reference Material
2025 Texas Sales Tax Exemption Certificate (Procard Use)
Cardholder Allocation Guide - provides instructions for cardholders to allocate monthly charges
ONECard Policy and Procedure Manual
Approval Manager Guide - Allocation information for approvers
Instructions for Completing a Vendor Status Check – provides instructions for cardholders to verify vendor status. These procedures are required as of March 4, 2023 for purchases $500 or more
Websites
VETHUB Vendor Website - https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do
State Object Code Website - https://fmcpa.cpa.state.tx.us/fiscalmoa/search.jsp
USBANK Onecard Access Online Allocation Website – Welcome to Access Online
Procurement Card Forms
Membership Dues/Fees Justification
ProCard Exception Form – Goods had not been received at time of transaction allocation
Tax Exempt Form - State of Texas Tax Exemption Form
ONEcard Corrections Request Form
Prohibited Purchases
Splitting Purchases between state and local funds are strictly prohibited; make more than one transaction if needed. Contact Pro Card Coordinator for assistance at 651-2096.
All travel related purchases
Donations
Contact
Aida Jones – ONEcard Program Coordinator
806-651-2096