The purpose of the procurement card program is to provide University employees with a more efficient way to purchase day-to-day supplies. The use of the procurement card is not intended to avoid or bypass appropriate purchasing procedures set forth by the State of Texas. To obtain a procurement card, complete the Procurement Card Application and submit to


Reminder: Reporting dates are from the 4th of the month to the 3rd of the following month with the exception of August and September.

Transaction Allocation and Log Due Dates - Dates are Subject to Change

Month Due Date
August 2023 Year End - Due Thursday 8/24 by NOON! No Exceptions!!
September 2023 Monday October 9 @ 5:00 pm
October 2023 Thursday November 9 @ 5:00 pm
November 2023 Thursday December 7 @  NOON !! NO Exceptions! Christmas Break!
December 2023 Wednesday January 10 @t 5:00 pm
January 2024 Thursday February 8 @ 5:00 pm
February 2024 Thursday March 7 @  NOON!!! NO EXCEPTIONS!!  Spring Break!
March 2024 Tuesday April 9 @ 5:00 pm
April 2024 Thursday May 9 @ 5:00 pm
May 2024 Friday June 7 @ 5:00 pm
June 2024 Wednesday July 110 @ 5:00 pm
July 2023 Wednesday August 9 @  NOON!!! No Exceptions!!

Training and Reference Material

Cardholder Allocation Guide- provides instructions for cardholders to allocate monthly charges

Procurement Card Procedure Manual

Level Manager Guide - information for departmental secretaries and department heads for allocations

Instructions for the Texas Comptroller Website for Vendor Status Checks – provides instructions for cardholders to verify vendor status



HUB Vendor Website -

State Object Code Website - https ://

Instructions for the Texas Comptroller Website for Vendor Status Checks – These procedures are  required as of March 4, 2023 for purchases $500 or more

Vendor Hold Search -

Citibank Allocation Website - Monthly allocation Website Google CHROME ONLY!


Procurement Card Forms

ProCard Exception Form - received all goods except the following items

Tax Exempt Form -  State of Texas Tax Exemption Form

Missing Receipt Form

Membership Dues/Fees Justification


Prohibited Purchases

Splitting Purchases are strictly prohibited. Contact Purchasing for assistance. 



Procurement Card Cordinator