Department Procedures for Purchasing Vehicles
- Submit the Requisition to purchasing@wtamu.edu along with quotes obtained (use object code 7371). If the overall price is under $50,000, three quotes will be needed. If over $50,000 an awarded cooperative vendor must be used.
- Upon delivery or pick up of the vehicle, fill out receiving report on the purchase order and submit along with the invoice to purchasing@wtamu.edu
- Provide copy of all documentation to the Asset coordinator for placement on department inventory, request an Equipment ID Number, and Asset Tag number assignment. sbrown@wtamu.edu
- Obtain title and exempt plates at the Randall County Tag Office located at 501 6th St., Canyon TX.
- Documentation needed to obtain Title and Exempt Tags:
Application for Texas Title and Registration.
Must use WT Box 61001, Canyon, TX 79016 as the address on the form.
Application for Texas Exempt License Plates
Mileage verification
Certificate of Origin
- Provide a copy of all documentation to the State Fleet vehicle coordinator so the vehicle can be placed in the state mileage reporting database, email dlowry@wtamu.edu
- Request a Fuel Card for the Vehicle from Purchasing, email the account that will be charged along with plate number and vehicle description to purchasing@wtamu.edu.
- Request Insurance coverage from safety and compliance by providing the equipment ID, asset tag, plate number and the account to charge to rcsmith@wtamu.edu and copy zworkman@wtamu.edu .
- Take vehicle to SSC Transportation to have the vehicle equipment ID number (decals) placed on the vehicle. This is required and not optional for exempt plate vehicles.
