Sponsored Billing

Most military tuition assistance authorizations do not cover full tuition & fees billed; any balance over the MTA amount is the responsibility of the student. All military tuition assistance funds are calculated only based on what the student has been billed for mandatory tuition and fees. Additional fees such as payment plan fees, late fees, housing and meal plans are not covered by tuition assistance. Please be advised: If a military tuition assistance student chooses to withdraw for the semester, ALL of their assistance will be reversed from their account for not completing the semester, and the student will owe WTAMU for that semester.

We strongly encourage students to check their benefits regularly as they can run out before the student has completed their studies. Our office cannot check these benefits for the students, and if they run out we have to back off the credit from the student's account which happens when we are notified which can take two months to a year, after the credit is posted to the student account.

ACE students can order their books 10 days before classes begin. Books are ordered through the University Bookstore website using the "Financial Aid" re-approved payment option. Sponsored billing payments may not be applied until after the census date.

ACE covers the remaining balance of mandatory tuition and fees after all grants and scholarship funds have been applied. All funds must be reviewed for compliance with Student Financial Aid regulations.

ACE45: ACE Students with less than 45 post-high school college hours.

• Tuition is calculated at the Amarillo College rate determined by the ACE office.

• Any amount not covered by ACE, scholarships, and grants is the student's responsibility.

You or your sponsor must submit a promissory note or letter of credit to our office. The letter must include:

• Agency's name
• Student's full name
• Semester(s) the letter covers
• Amount approved if the agency sets a limit
• Specific courses the agency will cover if the agency sets a limit
• Specification of tuition and fees that will be covered, including Education on Demand and online courses
• Instructions on how WTAMU must invoice the sponsor
• Deadline for submission of invoice
• Terms and conditions for sponsored billing agreement

Please be advised: Sponsor payments must be made to West Texas A&M University using ACH or check. Credit card payments cannot be processed for Sponsored Billing payments unless the sponsor comes to the Business Office in person (no phone payments.)

You may utilize the following options:

• Bring your letter to our office after you have written your ID number in the upper right hand corner.
• Scan and email, or forward the PDF of your letter to sponsorbill@wtamu.edu, from your Buff email. You must include your full name and ID number every time.