Creative Request Forms

Start Your Project with the Office of Communication and Marketing (OCM)

General Guidelines for All Requests:

• Departmental Approval
  Before submitting your request, ensure you have received any required administrative or supervisory approval and have a valid University account number available for billing purposes.

• Content Accuracy
  It is the client’s responsibility to review and approve all design proofs. Please check spelling, facts, and layout details carefully. If a proof is approved with errors, the client is responsible for any resulting reprint or production costs.

• Final Proofing
  A final proof will be provided for your review prior to production. Please allow time for careful review and final sign-off.

• Estimated Timelines
  Most projects require 10–15 business days from submission to completion. Complex or high-volume projects may take additional time. Please plan accordingly.

• Cost Responsibilities
  Design services are provided at no charge upon completion of a request. However, clients are responsible for all outside production costs, including printing, postage, or specialized materials.

• Printing Procedures
  In accordance with University procurement policies, all printed materials must be ordered through the WT Print Shop. This includes brochures, flyers, business cards, posters, promotional items, and event signage.

• OCM vs. Print Shop
  If you need design or layout assistance, begin with OCM. If you are requesting a reprint of an existing file with no design changes, you may contact the Print Shop directly.

• Intellectual Property
  All materials designed by the WT Office of Communication and Marketing are the intellectual property of West Texas A&M University. Designs created in-house should be fulfilled with WT Print Shop and will not be released to outside vendors without prior written consent from OCM, and such consent must be granted before engaging the vendor for production.

• Non-Response Policy
  To ensure timely service for all departments, requests with no client response within 14 business days will be removed from the active production queue.

Please select one of the following types of communication below that best describes the needs of your project.

The Office of Communication and Marketing follows WT procurement procedures and reserves the right to enforce University brand and style guidelines as well as accessibility guidelines on all materials.