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Payment Methods and Deadlines

All students are held to the published rules and procedures printed in the Code of Student Life, specifically item 2, in Students' Responsibilities, "Students have the responsibility to be fully acquainted with the published University rules and procedures and to comply with them and the laws of the land." The first time a student logs into View Account and Make Payments, then clicks the blue link in the YELLOW ALERT BAR near the top of the page, they will see and agree to the Student Financial Responsibility statement. This can be viewed at anytime by clicking on the grey Agreements tab.

Billing statements are not mailed.

In most instances, registration charges are posted on View Account and Make Payments on Buff Advisor within 1 to 2 business days (if not sooner.) Students may print an itemized statement for each semester using the View Account and Make Payments link on Buff Advisor.

Tuition, fee, room and meal charges are to be paid in full by the published registration term due date.  A deferred payment plan is available for the fall and spring semesters and must be submitted when the term charges are not paid in full. Terms of the deferred payment plan agreement are listed below. 

 

PAYMENT BY WEB

E-check - We strongly encourage check payments to be made by web on View Account and Make Payments on Buff Advisor. Students must click the blue link in the YELLOW ALERT BAR near the top of the page, then click the green MAKE A PAYMENT button. Payment can be made by entering routing & account numbers and choosing the appropriate account type (checking or savings).

Credit or Debit Card by Web View Account and Make Payments on Buff Advisor. Students must click the blue link in the YELLOW ALERT BAR near the top of the page, then click the green MAKE A PAYMENT button.  **Please note that beginning in the Fall of 2020, there will be a convenience fee for all card payments online.  Card payments will not be available at the cashier windows after that time.  More information will be posted when we know what date this will become effective.**


PAYMENT IN PERSON     (Cashier windows open at 9am and close at 5pm Monday thru Friday.)

Cash - Cash payments are accepted during regular business hours.  For the students' personal safety, we strongly encourage students to get a cashier's check from their bank instead of bringing large sums of cash in person.

Check, cashier check, money order, etc - These payments MUST have the student's name, ID number and purpose of payment on the check. Personal checks must also have the check writer's driver's license and phone number written on the check. Check writer must present driver's license at time of check submission.

Credit/Debit Card- Beginning 2020 Fall, credit/debit card payments will only be available online and will carry a convenience fee.  More information will be shared as soon as we have a deadline this will be effective and know the amount of the fee, but it should be between 2.5-3% per transaction.

 

PAYMENT BY MAIL

Check, cashier check, money order,  etc - must have the student's name, ID number, and term on the check. Personal checks must also have the check writer's driver's license and state of issue written on the check.

We strongly encourage students paying by personal check to utilize the payment through the web method as the payment will post immediately and there is no risk of the check being lost or delayed.

Accounting and Business Office
West Texas A&M University
WT Box 60999
Canyon, TX 79016

Please be advised that post-marked payments do not meet payment deadline requirements and will not excuse students from late fees.

 

PAYMENT BY 529 SAVINGS PLAN

Check issued through invest fund banker- The payment MUST have the student's name, ID number and purpose of payment on the check. Account holder should provide financial institution with a copy of the student's billing statement for the current semester so that a check can be issued to West Texas A&M University. Please request funds from your financial advisor or institution at least 3 weeks prior to the payment deadline to ensure check is received prior to the due date. PAYMENTS NOT RECEIVED BY SEMESTER PAYMENT DEADLINES WILL BE CONSIDERED LATE AND COULD RESULT IN LATE FEES OR OTHER PENALTIES.

Accounting and Business Office
West Texas A&M University
WT Box 60999
Canyon, TX 79016

Please be advised that post-marked payments do not meet payment deadline requirements and will not excuse students from late fees.

 

PAYMENT BY WIRE TRANSFER

CAUTION- Wire transfers can take up to four weeks to arrive in the Business Office. Please only use this method if you cannot use a debit or credit card online as an international student.  Please begin the wire transfer process at least four weeks before the payment deadline as funds MUST BE RECEIVED BY THE PAYMENT DEADLINE to avoid schedule deletions and late fees.

For instructions on how to pay by wire transfer, please contact us at bo@wtamu.edu

 

PAYMENT BY SPONSORED BILLING

Payment with a service authorization, promissory note, and tuition assistance form- Students who have an outside agency such as a saving plan with their home state, (not a 529 plan), state agency, employer or military branch, which is paying part or all of their student bill is a sponsored billing student. Students must submit their form one of the following ways:

  • Bring your letter to our office after you have written your ID number in the upper right hand corner.
  • Scan and email, or forward the PDF of your letter to our general email account: bo@wtamu.edu, from your Buff email. You must include your full name and ID number every time.
  • Mail your letter of credit to our office after you have written your ID number in the upper right hand corner.

Letters of credit/promissory notes received after the payment deadline will be applied, but will not negate late payment fees or other penalties.  ALWAYS SUBMIT YOUR REQUEST FOR SPONSORED AS SOON AS YOU GET REGISTERED FOR THE NEXT SEMESTER.

Accounting and Business Office
West Texas A&M University
WT Box 60999
Canyon, TX 79016

Texas Guaranteed Tuition Promise students must contact our office AS SOON AS THEY REGISTER each semester that they wish to use their TGTP account. First semester students must submit a copy of their TGTP card, issued from the TGTP office.

Texas Tuition Promise Fund students must submit a screen shot of their authorized units AS SOON AS THEY REGISTER each semester. West Texas A&M University cannot invoice any TTPF accounts without units authorized by the account holder.

More information on sponsored billing is found on our FAQ page in the Sponsored Billing section.


PAYMENT BY EMERGENCY TUITION AND FEE LOAN

WTAMU offers short-term emergency loan funds to eligible students who find that their anticipated payment method is delayed, but still expected.

Emergency loans for tuition and fees are available 10 to 12 days before the first payment deadline and are available until the 20th class day for Fall and Spring, 4th class day for summer sessions and 2nd class day for intersessions. Loans are due in full within 90 days for the Fall and Spring semesters, and 45 days for all other terms.  A confirmation number will be shown on the last screen when the loan application is completed. All applicants will receive an email in their Buff email account 1 to 2 business days after applying giving the status of their application. Interest begins accruing when the loan is applied to the student's university balance as a payment at the rate of 5% annually. The maximum tuition and fee amount is $2500, or total charges for mandatory tuition and fees if the total is less than $2500.00.

Book loans are applied to the student's Buffalo Gold Card, and cannot be transmitted in any other way.  Loans are due in full within 90 days for Fall and Spring semesters and 45 days for all other terms. Interest begins accruing when the loan is applied to the student's Buff Gold Card at the rate of 12% annually. The maximum book loan is $600.00 in the Fall and Spring semesters and $300.00 in the summer terms.  Students may apply for emergency tuition and fee and book loans through Buff Advisor using the emergency loan link.

 

PAYMENT DEADLINES

Students that fail to make the required minimum required payment of registration charges by the published  payment deadline will be deleted from their classes and given one opportunity to re-register for the semester (this does not guarantee that the student will be able to put together the same schedule they had before deletion.)  A reinstatement fee of $100 will be added to the student's account prior to re-registration. Reinstatement fees, accrued housing, meal plan, New Student Orientation, and Buff Branding fees will not be refunded if the student is unable to re-enroll for the semester. If a student decides that they do not want to attend WTAMU for a semester that they have registered for, they MUST file a withdrawal with the Office of the Registrar; the student will be held to the balance due as set forth by the State of Texas withdrawal rates found on the Tuition and Fee Refund Policy page.

Payments must be made no later than the date of the published payment deadline.  Payments in person must be completed before 4pm that day (cashier windows are open from 9a-4p M-F); online payments may continue to be made during the remainder of the payment deadline day but must be completed and confirmed prior to the start of the next day.  Technical or procedural difficulties encountered after 4pm the day of the payment deadline are not sufficient to negate late fees or other penalties for late payment. Payments by mail postmarked by the due date but received after the payment deadline will not be backdated to avoid late fees or other penalties.

Summer 1 2020 Deadline

  • May 27, 2020- Students registered by May 25th must have their balances paid in full. Students whose accounts are not paid in full may have their schedule deleted for non-payment.

  • June 8, 2020- Students who re-register after deletion or who register for the first time after May 25th must have their accounts paid in full.  Students who are not paid in full may have their schedule deleted for non-payment.

Summer 2 2020 Deadline

  • June 30, 2020-Students registered by June 28th must have their balances paid in full. Students whose accounts are not paid in full may have their schedule deleted for non-payment.

  • July 16, 2020- Students who re-register after deletion, or who register for the first time after June 28th must have their account paid in full. Students who are not paid in full may have their schedule deleted for non-payment.

Fall 2020 Deadlines

  • August 18, 2020 - Students registered by August 16th must either be paid in full OR have at least 25% of their charges paid AND be signed up for a payment plan in order to protect their schedule from being deleted for non-payment.
  • September 11, 2020 - Students registered between August 17th and August 27th must either be paid in full OR have at least 25% of their total charges paid AND be signed up for a payment plan to protect their schedule from being deleted for non-payment.

All students who elect to sign up for a payment plan for 2020 Fall will pay the remaining balance of their total charges in installments of 25% on each of the following dates:

September 24, 2020 (student should have 50% total paid)

October 15, 2020 (student should have 75% total paid)

November 5, 2020 (student should have 100% total paid)


PLEASE NOTE:  ACCOUNTS NOT PAID IN FULL BY THE FINAL PAYMENT DEADLINE EACH SEMESTER MAY BE SUBJECT TO COLLECTION PROCEEDINGS WHICH COULD NEGATIVELY IMPACT THE STUDENT'S CREDIT REPORT IN ADDITION TO POSSIBLE FINANCIAL LIENS AND HOLDS VIA THE STATE OF TEXAS PAYMENT SYSTEM.  THIS COULD PREVENT THE STUDENT FROM RECEIVING ANY STATE FUNDS, INCLUDING PAYROLL FROM ANY STATE AGENCY, UNTIL ALL PAST DUE INDEBTEDNESS  HAS BEEN REPAID IN FULL.  ACCOUNTS TURNED OVER FOR COLLECTIONS HAVE AN 18-22% ADDITIONAL COST ON TOP OF THE PAST DUE AMOUNT ADDED BY THE COLLECTING AGENCY.

Itemized billing information is available on the web through Buff Advisor, by clicking on View Account and Make Payments.

DEFERRED PAYMENT PLAN

Tuition, fees, room and board may be paid on a deferred payment plan during the Fall and Spring semesters only. Payment plans may be accessed by logging into Buff Advisor, clicking on View Accounts and Make Payments, and clicking on the blue link in the YELLOW ALERT BAR near the top of the page. From there, students will click on "Enroll In Payment Plan" and complete the necessary steps to enroll.  Students who are not paid in full and who have not setup their payment plan for the current semester may be administratively enrolled in the current plan and the $30 payment plan fee added to their account in order to bring them into compliance with the payment deadline policies.

Instructions for setting up the payment plan for Fall or Spring can be found on our Forms page.

Terms of the Payment Plan Agreement

Letters of credit/promissory notes received after the payment deadline will be applied but students will not be excused from late fees incurred.

Withdrawal may not relieve the student of financial obligation for payment of tuition and fees. Failure to pay does not mean automatic withdrawal. Please contact the Registrar’s Office for proper withdrawal procedures. Refunds for withdrawals are calculated on TOTAL amount of tuition and fees NOT on amount paid. Please contact the Business Office for questions regarding payments and refunds.  A student must withdraw PRIOR TO THE FIRST CLASS DAY OF THE SEMESTER to be eligible for 100% credit.  Withdrawals submitted ON OR AFTER THE FIRST CLASS DAY OF THE SEMESTER will be credited on a graduated percentage basis depending on when the withdrawal was submitted (starting at 80% and decreasing from there.)

Expenses incurred in collecting the amounts due under this agreement - including but not limited to collection fees, attorney fees, and court costs - will be the responsibility of the student.

If I fail to make payment as specified below, I will be held responsible for any and all collection costs in addition to the required payment.

Initial payment (minimum 25% of total charges) required by appropriate registration payment deadline. All amounts paid prior to the first payment deadline are considered initial payment. Payment plans are assigned the day following this payment deadline, in which the remaining balance is divided into three equal payments.