Purchasing Ethics
Where ethical competition is possible, all qualified bidders on record shall have equal opportunity to submit bids on a uniform and specified basis. No bidder shall receive special consideration or be allowed to revise a bid after having received information from other bids.
All University employees shall refrain from any relationships which give any bidder an advantage and shall accept no gratuities or in any other manner obligate themselves to any representative of concerns seeking University business.
What are the thresholds associated with purchases?
Purchases up to $25,000.00 are delegated to each department.
Purchases between $25,000.00 and $49,999.99 require an informal bidding process. Three bids must be solicited and VETHUB vendors should be considered, more information can be found here: VETHUB Frequently Asked Questions. Please contact Purchasing at 2105, or purchasing@wtamu.edu, for assistance.
Purchases of $50,000.00 and greater require a formal bidding process. Please contact Purchasing at 2105, or purchasing@wtamu.edu, for assistance.
Commonly Used Forms:
Colleague
Completed W-9
Equipment Purchase Approval Form
Invoice for Use of Performers
Quote for Use of Performers
Membership Form
On-Campus Catering Exemption
Sole Source Form
Solicitation Questionnaire
Texas Sales and Use Tax Exemption
Unauthorized Purchases Form
Vendor Request/Change
Purchasing Flow Chart:
