Student Information
It is the student’s responsibility to maintain the following contact information that is viewable in Buff Advisor under User Profile:
-
Local address and phone number
-
Permanent address and phone number
- Personal email address(es)
- NOTE: The student issued (Buff) email address is the official email used when communicating with students.
- Address changes made after a student has applied for graduation require the student also notify the College in order to receive the diploma.
West Texas A& M University maintains records under the student’s legal name. It is our goal to ensure a welcoming and inclusive environment for all students.
Update the following information in person at the Office of the Registrar (Old Main 103), or by completing the Update Student Information form and submitting it by fax, or by US mail. Legal documentation is required for updating these items.
- Legal Name -- Legal Name is a person's name that is usually the name given at birth and recorded on the birth certificate or that has been declared the person's name by a court.
- Social Security Number
Update the following information in person at the Office of the Registrar (Old Main 103), or by completing the Chosen Name Request Form and submitting it by fax, or by US mail.
- Chosen Name -- Chosen name is the name you want peers, professors, and colleagues to use such as your middle name, a name you use other than your birth name, a combination of first and middle names, or a shortened version of your name.
You can update the following information yourself via Buff Advisor by going to User Profile.
- Pronouns -- Update via Buff Advisor, User Profile, Edit Personal Identity.
NOTE: If you do not have access to a fax machine or are unable to mail the request, you may send a request via your Buff's student email account containing the following information:
- Full Name
- Student ID number
- Information to be changed
Office of the Registrar
- Am I required to identify a chosen name or pronoun?
- No. The ability to identify a personal name or pronoun is a student right, but not a student
requirement.
- No. The ability to identify a personal name or pronoun is a student right, but not a student
- The chosen name and personal pronoun will be viewable to faculty and shown in
- Buff Advisor and WTClass.
- Commencement brochure
- Certain types of letters and communications
- Are there limits/recommendations to the chosen name?
- To avoid faculty/staff confusion it is recommended that the chosen name and/or
pronoun not be updated more than once a semester. If you change a name mid-term, please
know your faculty may be working off an old roster and may need to be notified. - In general, chosen name submissions that are not deemed offensive (e.g. derogatory, racist,
profane) will be approved for system update. - The system cannot accommodate accent marks, umlauts, or other special name markings.
- If it comes to light that the chosen name is being used to attempt fraud or avoid legal
obligations, the chosen name will be removed.
- To avoid faculty/staff confusion it is recommended that the chosen name and/or
- Will changing my chosen name affect my login information?
- No. At this time, email, username, etc. information is not updated due to either chosen name change information.
- How will my chosen name not be used?
- In general, the chosen name will not be used on anything that may be considered an official
graduation document, legal document, and/or a document that may affect the student’s funding
(e.g. tied to money earned/taxes). The following list is not inclusive, but will provide an idea of
where a legal name will be selected for use over the chosen name:- Transcripts
- Buff ID
- Degrees (Some employers/institutions will accept this as official documentation)
- Scholarship/Financial Aid documents
- National Student Clearinghouse or Other External Enrollment/Loan Identification Systems
- Enrollment Verifications
- Notarized documents
- In general, the chosen name will not be used on anything that may be considered an official