Business Office Payment Methods and Deadlines

Payment Methods and Deadlines

All students are held to the publish rules and procedures printed in the Code of Student Life, specifically item 2, in Students' Responsibilities, "Students have the responsibility to be fully acquainted with the published University rules and procedures and to comply with them and the laws of the land." The first time a student logs into View Account and Make Payments, then clicks the blue link in the YELLOW ALERT BAR near the top of the page, they will see and agree to the Student Financial Responsibility statement. This can be viewed at anytime by clicking on the grey Agreements tab.

Tuition, fee, room and meal charges are to be paid in full by the published registration term due date.  A deferred payment plan is available for the fall and spring semesters and must be submitted when the term charges are not paid in full. Terms of the deferred payment plan agreement are listed below. 

PAYMENT BY WEB
Check by web- We strongly encourage check payments to be made by web on View Account and Make Payments on Buff Advisor. Students must click the blue link in the YELLOW ALERT BAR near the top of the page, then click the green MAKE A PAYMENT button. Payment can be made with a checking or savings account.

Credit or Debit Card by WebView Account and Make Payments on Buff Advisor. Students must click the blue link in the YELLOW ALERT BAR near the top of the page, then click the green MAKE A PAYMENT button.

PAYMENT IN PERSON
Cash- Large sums are accepted but for the students' personal safety, we strongly encourage students to get a cashier's check from their bank instead of bringing large sums of cash in person.

Check, Money order, trust fund check, etc, in person- These payments MUST have the student's name, ID number and purpose of payment on the check. Personal checks must also have the check writer's driver's license and phone number written on the check. Check writer must present driver's license at time of check submission. Checks left in our overnight box that are missing any of the above information may be sent back to the check writer and may not be posted for a payment deadline, which may cause a student to be assessed a late fee.

Credit/Debit Card- Cashier reserves the right to check photo ID during credit/debit card transaction. Debit cards have a transaction limit that should be checked with the bank and increased as needed before payment is attempted.

PAYMENT BY MAIL

Check, Money order, trust fund check, etc, in person- These payments MUST have the student's name, ID number and purpose of payment on the check. Personal checks must also have the check writer's driver's license and phone number written on the check.

Please do not send cash through the mail or by carrier service.

Accounting and Business Office
West Texas A&M University
WT Box 60999
Canyon, TX 79016

Please be advised that post-marked payments do not meet payment deadline requirements and will not excuse students from late fees.

PAYMENT BY EMERGENCY TUITION AND FEE LOAN

As a last option, WTAMU offers an emergency loan for eligible students who find that their anticipated payment method is delayed, but still expected, for a short period of time.

Emergency loans for tuition and fees are available 10 to 12 days before the first payment deadline and are available until the 20th class day for fall and spring, 4th class day for summer sessions and 2nd class day for intersessions. Loans are 90 day loans in the fall and spring semesters, and 45 days for all other semesters.  A confirmation number will be shown on the last screen when the loan application is completed. All applicants will receive an email in their Buff email account 24 to 48 working hours after applying giving the status of their application. Interest begins accruing when the loan is applied to the student's university balance as a payment at the rate of 5% annually. The maximum tuition and fee amount is $2500, or total charges for mandatory tuition and fees if the total is less than $2500.00.

Book loans are applied to the student's Buffalo Gold Card, and cannot be transmitted in any other way.  Loans are 90 day loans in the fall and spring semesters and 45 day loans in the summer and intersession terms. Interest begins accruing when the loan is applied to the student's Buff Gold Card at the rate of 12% annually. The maximum book loan is $600.00 in the fall and spring semesters and $300.00 in the summer terms.  Students may apply for emergency tuition and fee and book loans through Buff Advisor using the emergency loan link.

Please see our Financial Management Check Sheets, located on the Business Office Forms page for helpful, step by step check sheets to assure success for each semester.

No billing statements are mailed.

Registration charges are posted on View Account and Make Payments on Buff Advisor approximately two weeks or more prior to the payment deadline. Students may print an itemized statement for each semester using the View Account and Make Payments link on Buff Advisor.

Payment Deadlines
Beginning Fall 2018, students that fail to make a payment on their account are not excused from their charges accrued. Students will be deleted from their classes, and given one opportunity to re-enroll without a guarantee that they can get the same schedule, nor a full schedule. The reinstatement fee of $100.00 must be paid before the student will be permitted to attempt re-registration. Reinstatement fee, accrued housing, meal plan, New Student Orientation, and Buff Branding fees will not be refunded if the student is unable to re-enroll for the semester. If a student decides that they do not want to attend WTAMU for a semester that they have registered for, they MUST file a withdrawal with the Office of the Registrar, and the student will be held to the balance due as set forth by the State of Texas withdrawal rates found on the Tuition and Fee Refund Policy page.

All payment deadlines are due by 4pm on the listed payment deadline date in the Business Office at close of business, or by 7am the following day for web payments. Payments postmarked on the due date do not meet the  deadline as we are required to have the payment posted to the student's account by the 4pm deadline. Any account not paid in full by the payment deadline for 2018 Summer semesters will be assessed a $100 Late Payment Fee and will also have an immediate account hold until the past due balance is paid in full.

Summer 1 2018 Deadline

  • June 6, 2018- Balance due in full, accounts not paid in full will be assessed a $100.00 late fee and have an account hold until the balance is paid in full.

Summer 2 2018 Deadline

  • July 17, 2018- Balance due in full, accounts not paid in full will be assessed a $100.00 late fee and have an account hold until the balance is paid in full.

Fall 2018 Deadlines

  • August 21, 2018- Account paid in full OR, payment plan set up and 25% or more of total charges due paid on Buff Advisor. Accounts that are only partially paid and do not have a payment plan submitted will receive an account hold until the payment plan is submitted. Any account without the required 25% minimum amount paid by this deadline will be deleted for non-payment compliance
  • September 12, 2018- Account paid in full OR, payment plan set up and 25% or more of total charges due paid on Buff Advisor for all students deleted for the first payment deadline and re-registered, or registered on or after August 20. Accounts not in compliance will be deleted and the student will not be permitted to register again for the Fall 2018 semester.
  • September 20, 2018- 2nd payment deadline for accounts on payment plan- 50% or more of the total charges due in full. All accounts that miss this payment deadline will be assessed a $20.00 late fee.
  • October 11, 2018- 3rd payment deadline for accounts on payment plan- 75% or more of the total charges due in full. Any account with an outstanding balance will be assessed a $20.00 late fee, and receive an account hold until past due amounts are paid in full.
  • November 8, 2018- 4th and final payment deadline for accounts on payment plan- 100% of the total charges are due in full. Any account with an outstanding balance will be assessed a $20.00 late fee, and receive an account hold until past due amounts are paid in full.

January Intersession 2019 Deadline

  • December 11, 2018- Balance due in full. Any account not paid in full will be deleted for non-payment compliance.
  • December 18, 2018- Account paid in full on Buff Advisor for all students deleted for the payment deadline and re-registered, or registered on or after December 10. Accounts not in compliance will be deleted and the student will not be permitted to register again for the January 2019 Intersession semester.

Spring 2019 Deadlines

  • January 8, 2019- Account paid in full OR, payment plan set up and 25% or more of total charges due paid on Buff Advisor. Accounts that are only partially paid and do not have a payment plan submitted will receive an account hold until the payment plan is submitted. Any account without the required 25% minimum amount paid by this deadline will be deleted for non-payment compliance
  • January 23, 2019- Account paid in full OR, payment plan set up and 25% or more of total charges due paid on Buff Advisor for all students deleted for the first payment deadline and re-registered, or registered on or after January 7. Accounts not in compliance will be deleted and the student will not be permitted to register again for the Spring 2019 semester.
  • February 15, 2019- 2nd payment deadline for accounts on payment plan- 50% or more of the total charges due in full. All accounts that miss this payment deadline will be assessed a $20.00 late fee.
  • March 7, 2019- 3rd payment deadline for accounts on payment plan- 75% or more of the total charges due in full. Any account with an outstanding balance will be assessed a $20.00 late fee, and receive an account hold until past due amounts are paid in full.
  • April 3, 2019- 4th and final payment deadline for accounts on payment plan- 100% of the total charges are due in full. Any account with an outstanding balance will be assessed a $20.00 late fee, and receive an account hold until past due amounts are paid in full.

May Intersession 2019 Deadline

  • May 7, 2019- Balance due in full. Any account not paid in full will be deleted for non-payment compliance.
  • May 14, 2019- Account paid in full on Buff Advisor for all students deleted for the payment deadline and re-registered, or registered on or after May 6. Accounts not in compliance will be deleted and the student will not be permitted to register again for the May 2019 Intersession semester.

Summer 1 2019 Deadline

  • May 28, 2019- Balance due in full. Any account not paid in full will be deleted for non-payment compliance.
  • June 5, 2019- Account paid in full on Buff Advisor for all students deleted for the payment deadline and re-registered, or registered on or after May 27. Accounts not in compliance will be deleted and the student will not be permitted to register again for the Summer 1 2019 Intersession semester.

Summer 2 2019 Deadline

  • July 2, 2019- Balance due in full. Any account not paid in full will be deleted for non-payment compliance.
  • July 16, 2019- Account paid in full on Buff Advisor for all students deleted for the payment deadline and re-registered, or registered on or after July 1. Accounts not in compliance will be deleted and the student will not be permitted to register again for the Summer 2 2019 Intersession semester.

PLEASE NOTE: ACCOUNTS THAT ARE NOT PAID IN FULL BY THE FINAL PAYMENT DEADLINE WILL BE SUBJECT TO BEING TURNED OVER TO COLLECTIONS, WHICH WILL BE NEGATIVELY REPORTED ON THE STUDENT'S CREDIT REPORT. THE STUDENT WILL ALSO BE REPORTED TO THE STATE OF TEXAS AND ADDED TO THE AUSTIN HOLDS LIST. THIS LIST PERMITS STUDENTS FROM RECEIVING ANY STATE FUNDS, INCLUDING PAYROLL FROM ANY STATE AGENCY, UNTIL ALL PAST DUE INDEBTEDNESS  HAS BEEN REPAID IN FULL. ACCOUNTS TURNED OVER TO COLLECTIONS WILL HAVE AN 18-22% ADDITIONAL COST ON TOP OF THE PAST DUE AMOUNT ADDED BY THE COLLECTING AGENCY.

Itemized billing information is available on the web through Buff Advisor, by clicking on View Account and Make Payments.

Deferred Payment Plan

Tuition, fees, room and board may be paid on a deferred payment plan during the fall and spring semesters only. To submit a payment plan for fall or spring, the student must login to Buff Advisor, click on View Accounts and Make Payments, then click on the blue link in the YELLOW ALERT BAR near the top of the page. Next they will click the grey Payment Plans link near the top of the page. Students should submit their payment plan BEFORE they make their first payment. Students that have agreed to the Student Financial Agreement, who did not submit a payment plan, and have a balance due after the first payment deadline for Fall and Spring will have a payment plan, and $30 payment plan fee added to their account to bring them into compliance with the payment deadline policies.

Instructions for setting up the payment plan for Fall or Spring can be found on our Forms page.

Terms of the Payment Plan Agreement

“AN ADMINISTRATIVE FEE OF $30.00 WILL BE ADDED; the administrative fee is not refundable once this form is submitted or a payment plan is assigned.

A late charge of $20.00 is charged for each payment that is late. I understand that according to State Law (Texas Education Code, Sec. 54.007) failure to make payment within the prescribed due date will result in any or all of the following: A STUDENTS WHO FAILS TO MAKE FULL PAYMENT OF TUITION AND FEES, INCLUDING ANY INCIDENTAL FEES, BY THE DUE DATE MAY BE PROHIBITED FROM REGISTERING FOR CLASSES UNTIL FULL PAYMENT IS MADE. A STUDENT WHO FAILS TO MAKE PAYMENT PRIOR TO THE END OF THE SEMESTER MAY BE DENIED CREDIT FOR THE WORK DONE THAT SEMESTER.

I further understand that if this includes payment for room and board and payment is not made within the prescribed dates as stated below, I will be subject to all applicable rules and regulations governing payment for room and board as well as the terms and conditions of my housing contract.

Withdrawal may not relieve the student of financial obligation for payment of tuition and fees. Failure to pay does not mean automatic withdrawal. Please contact the Registrar’s Office for proper withdrawal procedures. Refunds for withdrawals are calculated on TOTAL amount of tuition and fees NOT on amount paid. Please contact the Business Office for questions regarding payments and refunds.

Expense incurred in collecting the amounts due under this agreement, including but not limited to collection fees, attorney fees, and court costs will be the responsibility of the student.

If I fail to make payment as specified below, I will be held responsible for any and all collection costs in addition to the required payment.

Initial payment (minimum 25% of total charges) required by appropriate registration payment deadline. All amounts paid prior to the first payment deadline are considered initial payment. Payment plans are assigned the day following this payment deadline, in which the remaining balance is divided into three equal payments.