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Approval to Drive University Vehicles

All employees must review the vehicle driver guidelines below before approval forms are submitted. 

The Texas A&M University System Vehicle Driver Guidelines

As a state entity, The Texas A&M University System has an obligation and responsibility to ensure employees using automobiles for state business are appropriately licensed and safe drivers. All employees who drive vehicles on state business, from those who operate vehicles daily to those who rarely or never drive a vehicle, also share in this responsibility.

Under System Regulation 33.99.14, every employee is responsible for notifying their supervisor of any criminal arrests, criminal charges or criminal convictions. This includes the driving related offenses such as the following:

  • Driving under the influence
  • Negligent homicide arising out of the use of a motor vehicle
  • Aggravated assault with a motor vehicle
  • Operating a motor vehicle during a period of suspension or revocation of an operator's license
  • Using a motor vehicle for the commission of a felony
  • Operating a motor vehicle without the owner's authorization
  • Permitting an unlicensed person to drive
  • Reckless driving
  • Speeding contest
  • Hit and run (bodily injury and physical damage) driving

If an employee is arrested, charged or convicted regarding any of these offenses, Regulation 33.99.14, requires the employee to notify their direct supervisor and a review of the offense be completed and resultant disciplinary actions taken if warranted. Failure to report one of these instances to a direct supervisor can be grounds for termination. In addition, if as part of a person’s employment, an employee is required to drive on System business, employees are expected to notify their direct supervisor in any instance when their driver’s license is suspended or revoked. Employers may elect to periodically verify employees are still authorized to operate a motor vehicle by verifying the individual is still a licensed driver.

Approved Driver Training

West Texas A&M University requires that employees and student employees take approved driver safety training before operating University vehicles. Please contact Jerry Faltinek at 806-651-2308 to take the training to be placed on the Approved Drivers List.

 

Approval to Drive University Vehicles

In order for employees to qualify to be approved drivers of WTAMU vehicles, Safe Driver Training must be taken at Parking Services (please contact Jerry Faltinek at 806-651-2308).  Next, a motor vehicle report must be obtained from the Texas Department of Public Safety (DPS) for drivers with an in-state license. The employees and student employees that do not have a valid Texas driver's license must have a driver background run from Human Resources sent to their e-mail.  While the out-of-state motor vehicle record is being processed an employee may be temporarily approved to drive a University vehicle by completing the "Temporary Approval for Out-of-State License" form with the University Police Department.

Each approved driver must be recertified every year with the University Police Department.  

These procedures should be followed in case of an auto accident:

  • Stop immediately and notify the proper law enforcement agency to respond and document the accident.
  • Take defensive-driving measures to prevent another accident.
  • Call 911 for Emergency Medical Services (EMS), if needed, and render aid to the injured, if able.
  • Do not make any statements, oral or written, regarding fault.  Appropriate legal authorities will decide fault or liability.
  • Provide all required information to the law enforcement officer.
  • Record the names and addresses of any witnesses.
  • It is the responsibility of the vehicle operator to obtain a copy of the police report. A copy of the report should be submitted to the Risk Management Office, along with the MVAR (above).

The driver of a motor vehicle that is involved in an accident resulting in injury or death of any person, or damage to any property with a value of at least Five Hundred Dollars ($500) or more, must complete and forward, to the Texas Department of Public Safety, DPS Form ST-2 (Driver Confidential Accident Report) within ten (10) days of the accident.

 

Approval Forms

Employees must meet the listed criteria and training before they will be approved.

Addition to the WTAMU Approved Drivers List

Temporary Approval for WTAMU Drivers List with Out-of-State License

All forms and a copy of both sides of the driver’s license must be submitted prior to scheduling the Safe Driver Training.