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Enrollment Requirements

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Enrollment Requirements for non-WTAMU students

You may enroll in a course for university credit at West Texas A&M University if you have a high school diploma or the equivalent and have successfully completed applicable course prerequisites. Students who attend a Texas college or university must be compliant with Texas Success Initiative (TSI) requirements.  Enrollment in an Education on Demand course does not constitute admission to the university.  Students with less than a 2.0 GPA or who are suspended or on probation at their home University are not eligible to take WTAMU classes.

Academic Credit

Upon successful completion of a course, students earn credit from WTAMU, which will appear on their official WTAMU transcript.

Billing and Payment

Three-hour courses are $699 and four-hour courses are $935. Course fees are not transferable from one course to another.

Payment can be made online through Buff Advisor. For accepted payment methods and payment deadlines, please refer to the Business Office website.

Payment during Fall or Spring semesters - payment plans available. 

If you register before the first payment deadline of the semester, payment must be addressed through one of the following two methods within 10 calendar days of the course start date.
  1. Pay your total WT bill in full.
  2. Enroll in a payment plan for $30 and pay 25% of your total WT bill by the 1st payment deadline.
Students who fail to address payment through one of these methods will be dropped from the course for non-payment.
If you register after the first payment deadline but before the third payment deadline, follow one of the three options below within 10 calendar days of the course start date.

1.  Pay in full within 10 calendar days.

  • A hold will be placed on your account until your bill is paid, although no fees will accumulate.
2.  Enroll in a payment plan for $30 and pay the appropriate percentage by the next payment deadline. For example, if you enroll between the 2nd and 3rd payment deadline, 75% of the bill will be due on the 3rd payment deadline.
  • If you do not pay the appropriate percentage by the next payment deadline, $20 fees will accumulate.
3.  If you are already on a payment plan, your EOD course cost will be added to your total WT bill.
  • Pay the appropriate percentage at the next payment deadline.
  • If you do not pay the appropriate percentage by the next payment deadline, $20 fees will accumulate.

Students who fail to address payment through one of these methods will be dropped from the course for non-payment.

If you register after the third payment deadline, you must follow the instructions below.

Pay in full within 10 calendar days.
  • A hold will be placed on your account until your bill is paid, although no fees will accumulate.
  • Students who do not pay in full by the deadline will be dropped for non-payment. Partial payments will not be refunded.

For payment deadline dates, please call 806-651-2889.

Payment during May & January Intersession, Summer 1, or Summer 2 - payment plans unavailable

  • Pay in full within 10 calendar days of the course start date.
  • Students who do not pay in full by the deadline will be dropped for non-payment. Partial payments will not be refunded.

Extension Fees for self-paced courses

Students must pay the $200 extension fee before their extension request is granted. Please note that the fee applies to the semester in which the student registered. This means that when an extension is requested, the Business Office places a hold on the student account until the balance is paid, since the fee applies to a past semester. In order to remove the hold, the student must pay the balance and call or email the Business Office to have the hold removed. For example, if a student starts a self-paced course in September and requests an extension in June, the fee must be paid to the Fall account.
Extension fees are going up to $400 fall students who enroll for Fall 2020 which begins August 24, 2020.

Refunds and Transfers

Fees are not transferable from one course to another.

Self-paced course refunds:  Students dropping within 20 calendar days of the course start date will receive a full refund. Students dropping a self-paced course 21 calendar days or more after the course start date will not receive a refund.

Accelerated course refunds: The last day for a full refund is three calendar days after the start date.  Students dropping 4 calendar days or more after the course start date will not receive a refund.

Dropping a course

Self-paced course drops:  Students may drop a self-paced course at any time. Self-paced courses dropped within 20 calendar days of the course start date will be refunded. Self-paced courses dropped 21 calendar days or more after the course start date will not be refunded and will receive an X (GPA neutral) on a transcript.

Accelerated course drops:  Students may drop an accelerated course for an X (GPA neutral) up to three weeks after the start date. Drops within three days of the start date will be refunded in full.  Students who drop more than three weeks from the start date will receive the grade they earn.

Completion Time for Self-Paced courses

Self-paced courses start upon receipt of the enrollment email and must be completed within 9 months of the start date. Students must submit all work to their professor by the end of the course expiration date. A one-time, three-month extension may be granted by filling out the extension form on the EoD website or emailing the EoD Office. The extension fee is $200.00. The extension request must be submitted to the EoD office by the end of the course expiration date. Please note, extensions are only granted if the student has paid his or her EoD tuition.

Click here to request an extension.

In calculating completion time to a posted grade, students need to be aware that final exams cannot be taken until the third week of enrollment, and instructors are generally unavailable during holidays, semester breaks and parts of the summer. Instructors are allowed up to 10 working days for grading. Three-hour courses cannot be completed in less than three weeks, while four-hour courses cannot be completed in less than four weeks. The professor is responsible for upholding these completion rules.

Books and Materials

Required materials are listed in the syllabus or course guide, which will be furnished after registration is complete. Textbooks may be purchased from the University Bookstore. 

Lesson Grades

Generally, standard letter grades are issued on lessons; however, some instructors may use "satisfactory" or "unsatisfactory." The course syllabus will outline the grading system used for that individual course. Most, but not all, courses are a combination of lessons and exams to calculate a final grade.

When contacting professors, students should allow 48 hours for a response and up to 10 working days for grading of lessons and papers from the date of submission.

Integrity of Work

It is imperative that each student does his/her own work. Evidence of plagiarism by the student will be sufficient reason for the assignment of a failing grade.

Graduation Deadline

Instructors must receive completed course work and final exam(s) for non-WTAMU students at least four weeks before graduation. Otherwise, graduation cannot be guaranteed.

Transcripts

Upon successful completion of a self-paced course, students earn credit from WT, which appears on their official transcript. Standard letter grades are issued for self-paced courses.

If a student drops within 20 calendar days of the course start date, the course will not appear on his or her transcript. If a student drops 21 calendar days or more after the course start date, the course will appear on his or her transcript with an X (GPA neutral). If a student does not complete a self-paced course by the end of the course expiration date, he or she receives an X.

Grades and Xs on the official transcript appear under the semester the student started the course. For example, if a student enrolls in a self-paced course in the Fall and finishes in the Spring, the grade will appear under the Fall semester.

Students can request a verification of enrollment for insurance and housing purposes for the semester they enrolled in the self-paced course. For example, if a student begins a self-paced course in the Fall semester and finishes in the Spring semester, he or she can only receive a verification of enrollment during the Fall.

 

Education on Demand Courses for WTAMU Students

Restrictions for Education on Demand Classes:
  1. Financial aid is not available for self-paced courses.
  2. A maximum of 9 semester hours may be applied toward a bachelor’s degree.
  3. Students completing a degree from WTAMU must have approval from their dean's office to take EoD courses. EoD seeks approval on behalf of the student upon student’s registration in a course. Should a problem arise, EoD will contact the student immediately to make other arrangements.
  4. Self-paced credit hours cannot be applied toward a master’s degree. However, these hours can be used for leveling.
  5. If seeking certification, check with the appropriate dean to ensure that self-paced courses will meet specific requirements.
  6. Students who have been suspended from any university may not earn self-paced course credit from WTAMU during the stated period of time.
  7. All students taking must be compliant with Texas Success Initiative (TSI) requirements.
  8. Registration for January Intersession, May Intersession, and Summer 1 ends the day before the next semester. Registration for Fall, Spring, and Summer 2 continues until 15 calendar days before the last day of finals.

EoD course hours count for:

  • Full-time status
  • Verification of enrollment for insurance and housing for the semester the student enrolled
  • Attempted hours and overall completion percentage
  • The 150% rule for Financial Aid
  • Cumulative grade point average
  • Tuition rebates

EoD courses do NOT count for:

  • Full-time status for Financial Aid purposes
  • the 6 drop limit
  • 30/45 hour rules
  • Repeated courses

After registering

Self-paced course students:  Students receive a welcome email from EoD stating the course start date, expiration date, payment instructions, and course access information. All self-paced courses are available online through WTClass. Students have until the end of their expiration date to submit all work to the professor or request a 3-month extension with the EoD office.

Accelerated students:  Students receive a reminder that the course has started on the start date.  All accelerated courses are available through WTClass.

Billing and Payment

Three-hour courses are $699 and four-hour courses are $935.

Self-paced courses are not eligible for Financial Aid.

EoD course costs are added to the student’s WT bill. Payment can be made online through Buff Advisor, in person at the Business Office, or by mail. For accepted payment methods, please refer to the Business Office website. Course fees are not transferable from one course to another.

Payment during Fall or Spring semesters

If you register before the initial payment deadline, choose from one of the two options below.

1.  Enroll in a payment plan for $30 and pay 25% of your total WT bill by the 1st payment deadline.

  • If you do not pay the appropriate percentage, your schedule will be deleted.

2.  Pay your total WT bill in full by the 1st payment deadline.

  • If you do not pay in full, your schedule will be deleted.
If you register after the initial payment deadline but before the third payment deadline, choose from one of the three options below.

1.  If you are already on a payment plan, your EOD course cost will be added to your total WT bill.

  • Pay the appropriate percentage at the next payment deadline.
  • If you do not pay the appropriate percentage by the next payment deadline, $20 fees will accumulate.
2.  Enroll in a payment plan for $30 within 10 calendar days of the course start date and pay the appropriate percentage by the next payment deadline.
  • For example, if you enroll between the 2nd and 3rd payment deadline, 75% of the bill will be due on the 3rd payment deadline.
3.  If you do not pay the appropriate percentage by the next payment deadline, $20 fees will accumulate.
  • Pay in full within 10 calendar days.A hold will be placed on your account until your bill is paid, although no fees will accumulate.
  • WT students who are not on payment plans and do not pay their bill in full within 20 calendar days will be dropped from their course for non-payment.

If you register after the third payment deadline, you must pay the course cost within 10 calendar days.

  • A hold will be placed on your account until your bill is paid, although no fees will accumulate.
  • WT students who are not on payment plans and do not pay their bill in full within 20 calendar days will be dropped from their course for non-payment.

Payment during May & January Intersession, Summer 1, or Summer 2 - payment plans unavailable

If you register before the payment deadline:
  • Pay in full by the payment deadline or your schedule will be deleted and you will have to re-register and pay in full by the re-registration payment deadline.

If you register after the payment deadline and before the re-registration payment deadline:

  • Pay in full by the re-registration payment deadline or your schedule will be deleted.

If you register after the re-registration payment deadline:

  • Pay in full within 10 calendar days.
  • A hold will be placed on your account until your bill is paid, although no fees will accumulate.
  • Students who do not pay in full by the deadline will be dropped for non-payment. Partial payments will not be refunded.

Completion time for self-paced classes

Self-paced courses start upon receipt of the enrollment email and must be completed within 9 months of the start date. Students must submit all work to their professor by the end of the course expiration date. A one-time, three-month extension may be granted by filing the extension form on the EoD website or emailing the EoD Office. The extension fee is $200.00. The extension request must be submitted to the EoD office by the end of the course expiration date. Please note, extensions are only granted if the student has paid his or her EoD tuition.

Click here to request an extension.

In calculating completion time to a posted grade, a student needs to be aware that final exams cannot be taken until the third week of enrollment, and instructors are generally unavailable during holidays, semester breaks and parts of the summer. Instructors are allowed up to 10 working days for grading. Three-hour courses cannot be completed in less than three weeks, while four-hour courses cannot be completed in less than four weeks. The professor is responsible for upholding these completion rules.

Extension Fees for self-paced courses

The $200 fee for the three-month extension applies to the semester in which the student registered. This means that when an extension is granted, the Business Office places a hold on the student account until the balance is paid, since the fee applies to a past semester. In order to remove the hold, the student must pay the balance and call or email the Business Office to have the hold removed. For example, if a student starts a self-paced course in September and requests an extension in June, the fee must be paid to the Fall account.

Refunds and Transfers

Fees are not transferable from one course to another.

Self-paced course refunds:  Students dropping within 20 calendar days of the course start date will receive a full refund. Students dropping a self-paced course 21 calendar days or more after the course start date will not receive a refund.

Accelerated course refunds: The last day for a full refund is three calendar days after the start date.  Students dropping 4 calendar days or more after the course start date will not receive a refund.

Dropping a course

Self-paced course drops:  Students may drop a self-paced course at any time. Self-paced courses dropped within 20 calendar days of the course start date will be refunded. Self-paced courses dropped 21 calendar days or more after the course start date will not be refunded and will receive an X on a transcript.

Accelerated course drops:  Students may drop an accelerated course for an X up to three weeks from the start date. Drops within three days of the start date will be refunded in full.  Students who drop more than three weeks from the start date will receive the grade they earn.

Books and Materials

Required materials are listed in the syllabus or course guide, which will be furnished after registration is complete. Textbooks may be purchased from the University Bookstore. 

Grades

Generally, standard letter grades are issued on lessons; however, some instructors may use "satisfactory" or "unsatisfactory." The course syllabus will outline the grading system used for that individual course. Most, but not all, courses are a combination of lessons and exams to calculate a final grade.

When contacting professors, students should allow 48 hours for a response and up to 10 working days for grading of lessons and papers from the date of submission.

Integrity of Work

It is imperative that each student does his/her own work. Evidence of plagiarism by the student will be sufficient reason for the assignment of a failing grade.

Graduation Deadline

EoD must receive completed course work and final exam(s) at least 10 working days before graduation. Otherwise, graduation cannot be guaranteed. 

Transcripts

Upon successful completion of a self-paced course, students earn credit from WT, which appears on their official transcript. Standard letter grades are issued for self-paced courses.

If a student drops within 20 calendar days of the course start date, the course will not appear on his or her transcript. If a student drops 21 calendar days or more after the course start date, the course will appear on his or her transcript with an X (GPA neutral). If a student does not complete a self-paced course by the end of the course expiration date, he or she receives an X.

Grades and Xs on the official transcript appear under the semester the student started the course. For example, if a student enrolls in a self-paced course in the Fall and finishes in the Spring, the grade will appear under the Fall semester.

EoD self-paced courses can replace a grade or a drop. It should be noted that EoD course grades automatically replace previous grades; grade replacement does NOT take the higher grade or the average of the two grades.

A maximum of 9 semester hours of EoD classes may be applied toward a bachelor’s degree at WTAMU, unless otherwise approved the appropriate dean.

Questions
Check out the enrollment requirements and FAQs for more detail
or contact Rebekah at 806-651-2889 or email educationondemand@wtamu.edu
for more information