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University Sponsored Travel Guidance During COVID-19

General Guidance by The Texas A&M University System

Travel within the State of Texas

All System employees traveling within the State of Texas should review the current community-transmission of COVID-19 in the locations that they will be traveling through and/or to. Employees engaged in business-related and personal travel who suspect they have been exposed to SARS-CoV-2 while away from the university or agency are required to notify their supervisor and place themselves in self-quarantine for a period of time in accordance with current CDC guidance.

Travel Outside of Texas but Within the United States

All System employees traveling outside of Texas, but within the United States, should review the CDC’s COVID Data Tracker prior to travel. Employees engaged in business-related and personal travel who suspect they have been exposed to SARS-CoV-2 while away from the university or agency are required to notify their supervisor and place themselves in self-quarantine for a period of time in accordance with current CDC guidance.

International Travel

Consistent with the CDC’s guidance on international travel and due to the widespread, ongoing transmission of COVID-19 worldwide, all System Employees traveling internationally should self-quarantine and self-monitor for signs and symptoms of COVID-19 for 14 days after returning home.

Any country that is on the CDC’s list of countries with restrictions on entry to the United States will be included on System Risk Management’s list of Extreme Risk Countries and System Risk Management will not approve travel to these countries. If the travel is mission- or health-critical, it must be approved by executive leadership.

General Guidance by West Texas A&M University 

  1. We do not want to violate any orders or guidance from the Governor, CDC, or The Texas A&M University System. That said, there is some discretion when it comes to employee or student travel during this time.
  2. We must apply discretion in ways that do not put our employees and students in situations where precautions and protocols are not in place.
  3. We must look at the intent of the travel from an academic perspective; for example, student organizations taking trips that could be considered more of a networking or applied social engagement trip will likely not be approved at this time. Students or employees traveling for university-sponsored competitions and research activities that are grounded within an academic discipline or University business function may be approved after careful review – if appropriate, CDC COVID-19 prevention guidelines will be applied.
  4. While we might reconsider during the spring of 2021, at this time, study abroad travel is suspended for consideration through the spring 2021 semester.   

Internal Approval Process

Notification of Absence (NOA) requests should be approved by the associated Department Head and Division Vice President. VP’s can facilitate approvals with the Vice President of Research and Compliance, Dr. Angela Spaulding, or the Assistant Vice President of Risk Management and Compliance, Richard Smith, as needed.