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College of Business
Internship Policy

POLICY & PROCEDURES FOR ACADEMIC CREDIT INTERNSHIPS

for the

WEST TEXAS A&M UNIVERSITY COLLEGE OF BUSINESS

August 2007

The following policy and procedures for academic credit internships within the WTAMU College of Business are designed to assure the academic quality and integrity of grades assigned for internships. These procedures are for the protection of the student as well as the College.
Basic Policy and Assumptions

    * No more than 3 hours of academic credit will be given for internships.
    * Credit is given for two semesters of part-time work (approximately 20-25 hrs. per week) or one semester of full-time work (approximately 30-40 hrs. per week).
    * All internships have an academic component determined by the appropriate department chair.  Examples include developing learning goals, regular progress reports, student and employer evaluations, end-of-experience papers, readings, presentations, etc.
    * Academic credit will not be given retroactively.
    * For an individual currently working within an organization, no academic internship credit will be given for an existing functional area experience.

Students can find internships from three different sources- involvement with the Experiential Education Program, through their own internship search, or by developing an internship in their current workplace.

 INTERNSHIPS FOUND THROUGH THE EXPERIENTIAL EDUCATION PROGRAM


   1. An employer sends the Experiential Education office a job description for the intern position he/she is trying to fill.
   2. This job description and preliminary goals are sent to the appropriate department chair for approval. If more information is needed, the Experiential Education Program contacts the employer.
   3. The Experiential Education Program markets the position across campus and solicits résumés from qualified students.  The department chair also refers interested students to the Experiential Education office where they are assisted in developing a résumé, establishing a file with the experiential education office, etc. 
   4. Résumés from the Experiential Education database are sent to the employer.
   5. The employer interviews students they are interested in. Intern interviews are just like any other interview, in that both parties have the option of rejecting or accepting an offer of employment.
   6. The employer offers the position to the student of his/her choice.
   7. For students working in part-time internships (20-25 hrs per week), goals and evaluation forms are reviewed at the end of the first semester.  If the internship continues to meet department chair standards, students are signed up for the appropriate course in their second semester of placement.
   8. For students working in full-time internships (35-40 hrs. per week), goals are reviewed at the beginning of the semester and the students signs up for the appropriate course.  Those participating in full-time summer internships sign up for credit in Summer II.
   9.  During the semester in which the student is registered for credit, the Experiential Education Program coordinates an on-site visit.  The appropriate department chair is invited to attend and is given an on-site visit report.  If an in-person visit isn’t possible, a phone interview with the employer and student will be conducted.
  10. At the end of the semester, employer and student evaluations are sent out and turned in to the Experiential Education Program. Copies are forwarded to the department chair.
  11. The student completes the academic component assigned by the department chair before the end of the semester.
  12. The department chair assigns a grade and turns it in to the registrar at the appropriate time.

INTERNSHIPS FOUND THROUGH A STUDENT’S OWN INTERNSHIP SEARCH


   1. Students who find their own internship submit the job description, preliminary goals and objectives, and employer contact information to the Experiential Education Program.
   2. Experiential Education Program staff interview the student, review the job description and goals, and contact the employer to assess the internship.  A recommendation is made to the appropriate department chair.
   3. The department chair approves or declines the recommendation.  Credit may be declined if in the department chair’s judgment the internship goals and objectives are not in line with the guidelines for granting academic credit.   
   4. For students working in part-time internships (20-25 hrs per week), goals and evaluation forms are reviewed at the end of the first semester.  If the internship continues to meet department chair standards, students are signed up for the appropriate course in their second semester of placement.
   5. For students working in full-time internships (35-40 hrs. per week), goals are reviewed at the beginning of the semester and the student signs up for the appropriate course.  Those participating in full-time summer internships sign up for credit in Summer II.
   6. During the semester in which a student is registered for credit, the Experiential Education Program coordinates an on-site visit.  The appropriate department chairs is invited to attend and is given an on-site visit report.  If an in-person visit isn’t possible, a phone interview with the employer and student will be conducted. 
   7. At the end of the semester, employer and student evaluations are sent out and turned in to the Experiential Education Program. Copies are forwarded to the department chair.
   8. The student completes the academic component assigned by the department chair before the end of the semester.
   9. The department chair assigns a grade and turns it in to the registrar at the appropriate time.

INTERNSHIPS DEVELOPED AT A CURRENT WORKPLACE


   1. Internships developed at a current workplace must involve new learning.  Academic credit won’t be given for existing functional area experience.  In other words, the internship must involve a part of the business new to the student or one that they have little experience in.  This new learning must clearly tie into the student’s academic major.
   2. Students who identify an internship opportunity at their current workplace must submit a written internship proposal to the Experiential Education Program office.  Proposals should include:

         * A description of the internship assignment and how it differs from their existing day-to-day job duties.
         * How the internship assignment is related to their major and/or career direction.
         * Learning goals and the activities achieve these goals.
         * How the student will document they have achieved their learning goals.
         * Their supervisor’s signature and contact information.

   3. The proposal is forwarded to an internship review committee consisting of all department chairs and the dean.
   4. The internship review committee approves or declines the proposal.  Credit may be declined if in the committee’s judgment the internship goals and objectives are not in line with the traditional granting of academic credit.  
   5. For students working in part-time internships (20-25 hrs per week), goals and evaluation forms are reviewed at the end of the first semester.  If the internship continues to meet the appropriate department chair standards, students are signed up for the appropriate course in their second semester of placement.
   6. For students working in full-time internships (35-40 hrs. per week), goals are reviewed at the beginning of the semester and the student signs up for the appropriate course.  Those participating in full-time summer internships sign up for credit in Summer II.
   7. During the semester in which a student is registered for credit, the Experiential Education Program coordinates an on-site visit.  The appropriate department chairs is invited to attend and is given an on-site visit report.  If an in-person visit isn’t possible, a phone interview with the employer and student will be conducted.
   8. At the end of the semester, employer and student evaluations are sent out and turned in to the Experiential Education Program. Copies are forwarded to the appropriate department chair.
   9. The student completes the academic component assigned by the department chair before the end of the semester.
  10. The department chair assigns a grade and turns it in to the registrar at the appropriate time.


 

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