Career Services Supervisors' Resource Library

Resource Library

  • Applicant Screening Tips:  Use these suggestions to screen the most qualified candidates, during the application process and  the interview

  • Application for On-Campus Employment:  Students must submit this completed document via Handshake to be considered for on-campus employment; hiring managers record remarks on the appended Supervisor's Action Form 

  • Application Rubric:  This handy form will help you determine whom to interview for your job opening
  • Bi-Weekly Pay Schedule: Find out when time sheets are due and the related pay dates here; this document also includes information about accessing TimeTraq

  • Employee Service Request: Complete this form prior to your student employee's start date if special permission is needed for access to technology, phones, computers, networks, etc. (e.g. Datatel, Perceptive Content, long distance codes)

  • Federal Work Study: Here's some helpful information about this federal program and how it can impact your bottom line

  • Hiring Checklist:  Follow these easy steps to recruit, hire and on-board your student employees according to University policy and federal law

  • Hiring Rational Examples: Your are responsible for keeping notes as to why you did/did not interview/hire applicants. This rational can be recorded on the back of the on-campus job application on the Supervisor Action Form.  Find out what's permissible according to employment law here

  • I-9 Document List:  A list of acceptable documents to verify identity/employment eligibility
  • Nepotism Policy:  Exceptions to this policy must be approved by the President

  • New Hire Form:  This form should be completed for all student hires. This form provides the information needed to initiate the background check process.

  • Non-Student Addendum:  Required for any student employee who continues working after graduation

  • Record Retention Schedule: Ensure compliance with System standards by retaining employment paperwork for the proper amount of time

  • Rejection Letter Sample:  Let students know that they are "out of the running" with this sample rejection letter

  • Request to Hire without Posting Position:  This form is used with positions that were not posted in Handshake. These should only be positions that are very specific in scope. This form requires the signatures of your department head and senior administrator

  • Separation/Termination Form:  Alert all the necessary parties of a student's separation from employment. After submitting this form, you do not need to take any further actions. The student will be terminated in Workday by HR.

  • Statement of Understanding (generic sample):  Establish expectations for your student workers by developing a Statement of Understanding for your office

  • Student Employee Performance Evaluation:  Provide regular feedback to your student workers to ensure optimal performance

  • Volunteer Waiver:  Students who are performing "volunteer work for civic, charitable or humanitarian reasons" should  complete this form

  • Workday Tasks for Student Employees: This guide shows the tasks that students will be assigned during their on-boarding process as well as some FAQs