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Job Descriptions

Developing a Job Description

 The first step in finding that perfect student employee is to develop a clear Job Description. In order to do this effectively:

   1. Write a summary statement, a brief job overview. Include the degree of supervision provided.

   2. Determine what essential tasks need to be performed; typically this is three to six different tasks.

   3. For each function, determine the duties, i.e., the action taken when performing the job satisfactorily. Answer the questions, what, how, and why.

   4. Determine the knowledge, abilities & skills. Tie them directly to the duties.

   5. Determine if there are any physical, environmental or special demands.

If specific personal qualities are needed to succeed in your work environment, include those qualities in your job description.

Here are a few additional helpful tips:

If the work environment is….

The job description could include the following phrases….

People oriented

Comfortable being around others

Comfortable with customer contact


Knowledgeable of campus

Proud to represent the university


Detail oriented

Comfortable with numbers

Fast paced


Able to demonstrate initiative

Able to handle multiple tasks

Mostly unsupervised

Autonomous worker



Able to make decisions


Free thinking

Able to deal with ambiguity


Knowledge of safety precautions

Able to handle emergencies

Able to report incidents objectively

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