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Facility Use Guidelines

  1. All reservations should be secured through the Information Desk of the Jack B. Kelley Student Center (JBK). As noted on the space request form, parking permits and/or security may be required.
  2. Scheduling an event at least two weeks in advance is recommended, however, any scheduling done more than six months in advance will be subject to change in case of University needs. 
  3. In case of University emergency, any event may be cancelled up to 24-hours in advance.
  4. Preparation/set-up and clean-up time is included in the rental period and should be included in the reservation request.
  5. If use exceeds the rental time by one hour, the charge automatically advances to the next charge.
  6. The JBK is not liable for problems that might occur prior to or during the rental period (i.e. power failure, air conditioning problems, etc.)
  7. The JBK will not be responsible for acquiring any special furnishings or equipment for any group unless agreed upon when the reservation is made.
  8. All student organizations, University departments and outside groups will be charged $8 per hour for each JBK staff member required before or after normal operating hours.
  9. Food and drink will not be sold or served without permission of the director of the JBK and the University food service. Food and drink may be consumed anywhere in the building except in areas clearly designated. Exceptions must be cleared through the director of the JBK.
  10. Smoking and the use of tobacco products are not allowed in any University building. The use of alcohol and/or other drugs and the possession of weapons are not allowed on University property.
  11. Signs, booths, posters, etc. will not be displayed without the consent of the director of the JBK.
  12. The group hosting the event is responsible for clean-up, returning all furniture and equipment to the correct location, repair of damages and replacement of damaged equipment of the facility. 
  13. Absolutely no decorations may be attached by tape to walls, ceilings, floors, walkways, doors or windows of the building. The decorations chairperson should check with the JBK director regarding types of decorations allowed.
  14. A deposit of $25 is required to reserve facilities for any off-campus group. The deposit will be applied to the cost of rental if all terms of the contract are met.
  15. Cancellation procedure: Cancellations of a confirmed event must be made in writing to the JBK. A 100% refund of the deposit will be made if written cancellation is received 30 days prior to the confirmed event. 50% will be refunded if the cancellation is received at least 14 days in advance. No refund will be made if the cancellation occurs within 14 days of the confirmed event.
  16. Change of event date procedure: If the date of a confirmed event needs to be changed, it must be done so in writing to the JBK. There is no guarantee that the new date will be available until the change is made in writing and prior reservations are checked for the same location, date and time.

A copy of the complete Jack B. Kelley Student Center Procedures and Guidelines for Building Use is available at the JBK Information Desk.

 
 

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