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Style Guidelines

Style Guidelines

The following guidelines were developed to ensure consistency for University branding of official WTAMU printed material and webpages. The University follows The Associated Press Stylebook along with the following guidelines.

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• rules

 

 

                                                                examples

     
     

STYLE GUIDELINES
abbreviations
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• Spell out the entire name in the first reference followed by the abbreviation in parenthesis. The abbreviation, usually without periods, can be used thereafter.
 
The performance is in the Branding Iron Theatre (BIT). The modern-day BIT opened in the Sybil B. Harrington Fine Arts Complex in 2006.

 

• Spell out the entire name of colleges and universities on first reference, use acronym thereafter; therefore, the abbreviation following the first reference is not necessary.
 
Fall classes at West Texas A&M University begin in August. WTAMU’s first class enrolled Sept. 20, 1910.
• Do not use an apostrophe to form the plural of an abbreviation/acronym derived from a proper noun: RFPs, IDs, CEOs, RNs, SATs, ACTs, etc.
   

administrative and academic colleges, departments, offices and organizations
• Capitalize entire names of WTAMU’s colleges, departments, offices and organizations in first reference. Lowercase all subsequent references when the formal name is not used in its entirety.
 
She works at Cornette Library and has been with the library for five years.

She works in the Department of Mathematics, Chemistry and Physics.

She is the director of admissions.

She is the director of the Office of Admissions.
• Capitalize the official name of organized groups or classes of students.
 
The sculpture was donated by the Senior Class.

The Class of 1954 will be honored this year.
• See also colleges and departments.
   

adviser, advisor
   
• Adviser is suggested for general use. Buff Advisor is the exception.
   

affect/effect
   
• Affect is a verb that means to influence or produce a change. Effect is usually a noun that means the result.
 
The power outage affected all departments. The players felt the effects of the power outage when the game had to be postponed.

affiliation phrase
   
• The University’s affiliation with The Texas A&M University System may be stated in one of two ways:
 
as a phrase—A Member of The Texas A&M University System or as a complete sentence—West Texas A&M University is a member of The Texas A&M University System.

African-American
   

• The preferred term is black when referring to race. African-American refers to black individuals living in the United States who have African ancestry. The term African-American excludes blacks whose national origin is other than African and who are not American citizens. Hyphenate when used as a noun or adjective.

• See also ethnic designations

 

The number of African-American students has increased in recent years.

She enjoyed her class in African-American history.


ages
   

• Always use figures.

 

The 19-year-old student took graduate-level courses.

The student, who is taking 16 semester credit hours, is 24 years old.

The dean is in his 50s. (No apostrophe)


alumna, alumnae, alumni, alumnus

• alumna—singular, a female graduate

• alumnae—plural form of alumna

• alumnus—singular, a male graduate

• alumni—plural, male and/or female graduates

(Students who attended WTAMU but did not graduate should be referred to as former students.)

 
 

ampersand
   
• Use an ampersand only when it is part of an organization’s formal name. It should never be used as an indiscriminate replacement for the word “and.” (One space should appear before and after but not between the “A&M” in West Texas A&M University.)
 
The Department of Communication at West Texas A&M University will host the Guy Yates Speech, Theatre and Media Camp again this summer.

annual
   
• An event cannot be described as annual until it has been held for at least two successive years; there's no such thing as a "first annual" or "second annual" event. Instead, write that sponsors plan to hold the event annually.
 
 

award
   
• Capitalize when it’s part of the official name, otherwise lowercase.

 

 
Faculty Excellence Award, Staff Council Employee of the Year Award, etc.

Board of Regents
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• Capitalize Board of Regents. Lowercase when used separately, except when “regent” is used as a formal title. (Plural: boards of regents)
 

The Texas A&M University System Board of Regents met yesterday.

The Board of Regents met yesterday.

The A&M System board met yesterday.

The board is chaired by Regent John D. White.


Buffaloes
   
• Capitalize when referring to the University’s nickname. Buffs and Lady Buffs also can be used.
   

buildings/facilities/rooms
   
• The names and acronyms of some buildings present more challenges than others. Here are a few that have historically caused problems for writers.
 
Agriculture and Natural Sciences Building (ANS), Alumni Banquet Facility (ABF), Amarillo Center (AMC), Bivins Nursing Learning Center (BNLC), Branding Iron Theatre (BIT), Buffalo Courts Alumni Center (Buffalo Courts or BC), Cornette Library (CL), First United Bank Center (FUBC), Dr. Hazel Kelley Wilson Dining Hall, Engineering Building (EB), Fieldhouse (FH or The Box), Fine Arts Building (FAB), Sybil B. Harrington Fine Arts Complex (FAC), Hastings Electronic Learning Center (HELC), Jack B. Kelley Student Center (JBK or JBKSC), Joseph A. Hill Memorial Chapel (Hill Chapel), Killgore Research Center (KRC), Mary Moody Northen Hall (Northen Hall or MMNH), Northen Recital Hall (NRH), Old Student Union Building (SUB), Panhandle-Plains Historical Museum (PPHM), President’s Home, Virgil Henson Activities Center (Activities Center, VHAC or AC).
• When referring to rooms on campus, capitalize the word “room” followed by the room number.
 
The Office of Continuing Education will offer a defensive-driving class in Old Main, Room 220.

capitalization
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• Capitalize official names; do not capitalize unofficial, informal, shortened or generic names. Do not capitalize in phrases such as the center, the institute or the recently renovated museum. Do not capitalize seasons or semesters (Spring Break is an exception).
 

The College of Engineering, but the engineering school

Texas Task Force 1, but the task force

Capitalize names of celebrations, such as Founders Day. Do not capitalize seasons, semesters or academic periods. (The exception is Spring Break.)

Dr. Ballard will teach the Philosophy and History of Adult Education class next semester. He will teach advanced geology.

She enrolled in fall 2005 but decided to postpone graduate school after she won the lottery.


century
   
• Lowercase century, spelling out numbers less than 10.
 
fifth century, 21st century

chair or chairman
   
• The terms “chair” and “chairman” may be used to designate board or committee positions for males and females. Do not use “chairperson.”
   

city, state, national and federal
• Lowercase in all “city/state of . . .” constructions.
 
the city of Canyon, state of Texas, etc.
• Lowercase when used as an adjective to specify a level of jurisdiction.
 
We are expecting state Rep. David Swinford.
• Capitalize when part of a proper noun or when part of a formal title before a name.
 
Canyon City Council, City Manager Glen Metcalf, City Health Commissioner Frank Smith

class year
• When referring to an alumnus in text, include the last two digits of his or her class year after the name with an apostrophe. When referring to an alumnus with multiple degrees, list the degrees in the order in which they were received. When referring to a couple who are both alumni of the same university, include the last two digits of the class year with an apostrophe after each person's name.
 

The parade marshal was Sandra Miller '66.

"The campus has changed since I was a student," said Seth Mandrake '44, '46 (M.B.A.).

Marvin '70 and Helen Mayes Albert '70


classwork
   
• one word
   

classroom
   
• one word
   

co-
   
• Use a hyphen when forming nouns, adjectives and verbs that indicate occupation or status.
 
co-author, co-pilot, co-editor
• Do not use a hyphen in other combinations.
 
coed, cooperate

colleges and departments
• Names of WTAMU colleges and departments should appear as follows:
 

College of Agriculture, Science and Engineering

Department of Agricultural Sciences

Department of Engineering and Computer Science

Department of Life, Earth and Environmental Sciences

Department of Mathematics, Chemistry and Physics

College of Business

Department of Accounting, Economics and Finance

Department of Information and Decision Management

Department of Management, Marketing and General Business

College of Education and Social Sciences

Department of Education

Department of Political Science and Criminal Justice

Department of Psychology, Sociology and Social Work

Sybil B. Harrington College of Fine Arts and Humanities

Department of Art, Theatre and Dance

Department of Communication

Department of English, Philosophy and Modern Languages

Department of History and Geography

Department of Music

Office of General and Applied Sciences

College of Nursing and Health Sciences

Department of Communication Disorders

 

Department of Nursing

Department of Sports and Exercise Sciences

Graduate School


colons
   
• Use a colon after an independent clause to list, restate, clarify or illustrate.
 
Illustrate the correct usage of the following punctuation marks: commas, semicolons and colons.

commas
   
• Use commas to separate three or more items in a series, but do not put a comma before the conjunction unless it is necessary for comprehension.
 
The flag is red, white and blue.

The school offers classes in mathematics, Texas and American history, and sociology.
• Use a comma to separate an introductory clause or phrase from a main clause; however, the comma may be omitted after short introductory phrases if no ambiguity results.
 
On Aug. 21 the board will convene.
• When a conjunction such as “and,” “but” or “for” links two clauses that could stand alone as separate sentences, use a comma before the conjunction.
 
He teaches political science, and she works in the library.
• A comma should follow a state or nation when preceded by a city.
 
The WTAMU speech team traveled to Topeka, Kan., for the tournament.
• Academic degree credentials immediately following a name are set off by commas. Please note that a professional title (ex. Dr.) and degree credentials (Ph.D.) are never used together in the same reference.
 
J. Patrick O'Brien, Ph.D., is the University’s 10th president.
• Jr., Sr. and III are not set off by commas.
 
Dr. David Rausch Jr. will address the graduates.

committee
   
• Capitalize formal names of committees, including the word “committee.” Otherwise lowercase.
 
University Oversight Committee, Committee on Budgets and Finance, etc.

congressman, congresswoman
• Rep. and U.S. Rep. are the preferred first-reference forms when a formal title is used before the name of a U.S. House member. The words congressman and congresswoman, in lowercase, may be used in subsequent references that do not use an individual’s name, just as senator is used in references to members of the Senate.
 
The congresswoman will attend as the president’s guest of honor.

course titles
   
• Capitalize principal words when citing the official name of a specific course(s). Official course titles are listed in the West Texas A&M University Catalog. Set the title in quotes only if necessary for understanding.
 
• Do not capitalize subjects except for proper nouns.
 
 
He registered for “Principles of Accounting,” “Composition and Reading” and “Western Civilization.”

He registered for accounting, English and history classes.

course load
   
• two words
   

course work
   
• two words
   

Cum Laude
   
• two words, capitalize
   

database
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• one word, lowercase
   

dates/days
   
• Spell out names of months when standing alone or with a year alone.
 
She will graduate in December 2005.
• Do not use a comma between month and year or season and year.
 
The grand opening is expected to be in fall 2009.
• When a month is used with a specific date, abbreviate January, February, August, September, October, November and December. Never abbreviate March, April, May, June or July.
 
The meetings are scheduled on Aug. 15, Nov. 22, March 4 and June 28.
• A comma should follow the year when used with a month and day.
 
The concert is Oct. 23, 2008, in Mary Moody Northen Recital Hall.
• Do not use ordinal numbers (1st, 2nd . . .) in a date.
 
Semester final exams begin Dec. 5.
• Spell out days of the week when used in text material.
 
The lecture begins at 7 p.m. Thursday, Sept. 10.

Dean’s List
   
• capitalize
   

degrees
   
• Use periods but no spaces in academic degrees: B.A., M.A., M.B.A., Ph.D., Ed.D.
   
• Use the apostrophe in bachelor’s degree and master’s degree except when referring to more than one bachelors' degrees or multiple masters' degrees.
   
• Doctorate is a noun. Doctoral is an adjective.
 
He has a doctorate in agriculture.

He is working on a doctoral degree in agriculture.

directions and regions
   
• Lowercase directions. Capitalize regions.
 
West Texas A&M University is located in the Texas Panhandle, 15 miles south of Amarillo.

district attorney
   
• Lowercase except when used as a formal title before a name.
 
District Attorney Bob Smith has pressed charges.

The district attorney of Caldwell County has pressed charges.
• Use DA (no periods) only in quoted material.
   

email
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• lowercase, one word
   

entitled/titled
   
• Entitled means a right to do or have something. Do not confuse this with the word “titled.”
 
The student was entitled to the award.

He presented a paper titled “Improving Mobility for Children with Special Needs.”

ethnic designations
   
• Capitalize proper names of nationalities, peoples, races, tribes, etc. Lowercase black, white, red.
   
• Hyphenate African-American, Asian-American, Mexican-American, Cuban-American, etc.
   
• When summarizing data, these designations are often used:
 
white, black, Hispanic, Asian or Pacific Islander, American Indian, international and unknown.
• When referring to ethnicity, not race, use Anglo rather than white in contexts in which there are also references to Hispanics, Latinos and others. The preferred designations are Anglo, African-American, Hispanic, Mexican American, Asian American, American Indian (or Native American) and Foreign
   
• See also African-American and Hispanic
   

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• "Faculty" and "staff" are collective nouns that should be used in the singular. (Use “member” or “members” with "faculty" and "staff": faculty member, staff members, members of the faculty, etc.)
   

full time, full-time
   
• Hyphenate when used as a compound modifier.
 
He is on a full-time contract.

She works full time.

fund-raiser
   
• Always hyphenate.
 
A fund-raiser was hired.

As a fund-raiser, the auction was a huge success.

fund raising, fund-raising
   
• Do not hyphenate if used as a noun. Hyphenate if used as an adjective.
 
We supplement our budget by fund raising.

They planned a fund-raising campaign.

health care, health-care
   
• Hyphenate when used as a compound modifier.
 
She received wonderful health care.

He works in the health-care field.

Hispanic
   
• Use to refer to people of Spanish or Spanish-and-Portuguese ancestry or Spanish-speaking persons of Latin American origin living in the United States. Use an individual's country of ancestry, such as Cuban American, if such designation is pertinent.
   
• See also ethnic designations
   

Honors Program
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• Two words, capitalize, no apostrophe.
   
• On first reference, use William H. and Joyce Attebury Honors Program.
   

hyphens
   
• Hyphenate compound words that are used as adjectives.
 
full-time job, well-known speaker, 12-year-old boy
• Do not hyphenate compound words that have an “-ly” ending or those that are used as nouns.
 
firmly held opinion, sharply reduced prices
• Whenever self is used as a prefix, it is always followed by a hyphen.
 
self-confidence, self-worth
• “Suspension” hyphens are used when parts of the compound words are separated from each other.
 
The first- and second-place awards were presented at the banquet.

initials
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• Use periods and no spaces in names with initials.
 
P.J. Pronger is director of the University’s Small Business Development Center.

Internet
   
• capitalize, one word
   

judge
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• Capitalize before a name when it is the formal title for an individual who presides in a court of law.
   
• Do not use court unless necessary for comprehension.
 
U.S. District Judge John Sirica, federal Judge John Sirica, state Supreme Court Judge William Cushing

legislation
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• Refer to bills as House Bill 1 or Senate Bill 1 or as H.B. 1 or S.B. 1.
   

legislative titles
   
• Capitalize and abbreviate these titles when used before a name(s) in the first reference of regular text:
 
Gov., Govs., Lt. Gov., Rep., Reps., Sen., Sens.
• Add U.S. or state (lowercase) before a title only if necessary to avoid confusion.
 
U.S. Sen. Nancy Kassebaum spoke with state Sen. Hugh Carter.
• Spell out and capitalize titles before one or more names in a direct quote. Titles are not needed on second reference unless it is in a direct quote.
 
“Representative David Swinford has agreed to be one of the guest speakers at the luncheon,” she said.
• Spell out and lowercase representative and senator in other uses.
 
John Doe, the senator from Alaska, asked the representative from Iowa to play golf.

The state senator is expected to attend.

legislature, Texas Legislature, legislative
• Capitalize this noun in all references to a particular legislative body, such as “the Texas Legislature,” which can also be referred to as “the Legislature.”
 
The Texas Legislature will vote on the issue.
• Lowercase legislative as well as legislature when used as a generic term.
 
No legislature has approved the amendment.

The amendment doesn’t have legislative approval.

majors
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• Lowercase all academic majors except proper nouns.
 
He is a mathematics major, and his wife is an English major.

Magna Cum Laude
   
• capitalize
   

military titles
   
• Capitalize and abbreviate (except in very rare occasions) a military rank when used in first reference as a formal title before an individual’s name.
   
• Spell out and lowercase when standing alone and when it is substituted for a name.
 
The book was written by Gen. Jim Smith.

The general will announce his decision at this afternoon’s briefing.

numbers
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• Spell out numbers below 10. Use numerals for 10 and above. (Exception: Always use numerals for addresses, ages, dates, decimals, page references, percentages and dimensions.)
 
The five students competed in 15 tournaments.

Studies show that 50 percent of students enrolled in colleges and universities today are 24 or older.
• Spell out first through ninth. Use numerals for 10th and above.
 
The crowd cheered when the Buffs made their first touchdown.

He placed 10th in the saddle-bronc competition.
   
 
• When large numbers must be spelled out, use a hyphen to connect a word ending in “y” to another word.
 
Forty-two students applied for the scholarship.
• Use a comma in numbers of 1,000 and above, except for ACT/SAT test scores, temperatures and dates.
   
• Avoid using a number to begin a sentence. If reconstruction is not possible, spell out the number. Calendar years are the one exception.
   

online
   top
• Lowercase, one word, no hyphen.
 
over/more than
 
• "Over" generally refers to spatial relationships.
 
• Use "more than" with numbers or amounts.
 

 

 

The plane flew over the city.

 

Their salaries went up more than $20 per week.


part time, part-time
   top
• Hyphenate when used as a compound modifier.
 
He is on a part-time contract.

She works part time.

percent
   
• Spell it out.
 
5 percent, 1.35 percent
• As a general rule, avoid symbols in text material (exception—$ for amounts less than one million).
 
• Use numerals rather than spelling our numbers less than 10.
 
• The percent symbol (%) may be used in charts, graphs and tabular formats.
 
periods
 
• Use one space after periods in text.
   

President’s List
   
• capitalize
   

professor emerita, professors emeritae, professor emeritus, professors emeriti

• honorary title bestowed on select retired faculty members

• professor emerita—singular form for a woman

• professors emeritae—plural form for a group of women

• professor emeritus—singular form for man

• professors emeriti—plural for a group of men or a group of men and women

 

   

quotation marks
   top
• Quotation marks appear in pairs with one exception; if an individual’s dialogue extends more than a paragraph, put quotation marks at the beginning of each paragraph but only at the end of the final paragraph.
   
• Quotation marks within quotations require single marks.
 
The professor asked, “Have you read the poem ‘To Autumn’ by Keats?”
• Commas and periods should be placed inside the closing quotation marks in all circumstances.
 
“The research papers are due tomorrow,” he said.
• Colons and semicolons appearing at the end of a quote should always be placed outside the closing quotation marks.
 
The stunned student said, “No way”; the professor said, “You’ve known about the assignment for weeks.”
• Question marks, exclamation points and dashes go either inside or outside the closing quotation marks depending on their function. If they are punctuating the quoted material itself, they go inside.
 
“Will the speech tournament last all weekend?” he asked.

Do you think the professor will say, “Five points off for late papers”?

scholarship
   top
• Capitalize when part of the official name of a scholarship, otherwise lowercase.
 
Pat Sullivan Scholarship, Frank and Patsy Heflin Scholarship, etc.

seasons and semesters
   
• Lowercase seasons of the year.
 
Registration for the spring semester begins Monday.
• Lowercase semesters, sessions and intersessions when defined by seasons. If the terms are defined by a specific month, capitalize the month, but lowercase “semester," "session” and “intersession.”
 
self-
 
• When "self" is used as a prefix, it is always followed by a hyphen.
 
Enrollment during the spring semester was up by more than 50 students.

Students are encouraged to earn extra credits during winter intersession and May intersession.
 
 
 
self-esteem, self-help, self-proclaimed, self-propelled

semicolons
   
• Semicolons may be used to connect closely related independent clauses not joined by coordinating conjunctions.
 
I ordered the book you requested; we no longer have it in stock.
• Semicolons may be used to separate a series of items that require internal commas.
 
The speech team traveled to Lubbock; Topeka, Kan.; Oklahoma City, Okla.; and Los Angeles, Calif.

Spring Break
   
• Capitalize.
   
• See also capitalization
   

states
   
• Spell out names of states when they stand alone in text.
   
• When preceded by a city, names of most states should be abbreviated according to The Associated Press Stylebook; however, Hawaii, Alaska, Idaho, Iowa, Maine, Ohio, Texas and Utah are exceptions to the rule and should never be abbreviated.
   
• The name of the state is not necessary when referring to Texas cities unless it’s necessary for clarity and comprehension.
 
He attended high school in Guymon, Okla., and Perryton.
• Many large U.S. cities are easily recognized and don’t need to be identified by state. Otherwise, the name of the state should follow.
 
The speech team competed in Atlanta, Boston, Houston and Nashville.

She was born in Concordia, Kan.

Summa Cum Laude
   
• Capitalize.
   

telephone numbers
   top
• Always include area code with campus phone numbers.
 
For more information, call the Office of Communication Services at 806-651-2121.
• For internal purposes, it is permissible to use Ext. 2121.
 
• Use hyphens in bodies of text.
 
• Periods may be used between the area code, prefix and last four numbers of the phone number in display text such as in advertising.
 

 

 

 

806.651.2121

 


the Prairie
   
• Capitalize and italicize “ The Prairie.”
   

theatre, theater
   
• Use theatre in all WTAMU references, otherwise use theater.
 
The theatre department will present four productions this year.

The Texas A&M University System (A&M System)
• The A&M System’s official name is The Texas A&M University System. Each word, including “The,” should be capitalized. There are no spaces between the “A,” the “&” and the “M” in The Texas A&M University System.
   
• Use A&M System for second and all subsequent references when referring to The Texas A&M University System.
 
A&M System Members (abbreviation)

Universities (9): Prairie View A&M University (PVAMU), Tarleton State University (Tarleton), Texas A&M International University (TAMIU), Texas A&M University (Texas A&M), Texas A&M University-Central Texas (A&M-Central Texas), Texas A&M University—Commerce (A&M—Commerce), Texas A&M University—Corpus Christi (A&M—Corpus Christi), Texas A&M University—Kingsville (Texas A&M—Kingsville), Texas A&M University-San Antonio (A&M-San Antonio), Texas A&M University—Texarkana (A&M—Texarkana), West Texas A&M University (West Texas A&M or WTAMU)

Agencies (7): Texas Agrilife Extension Service (TAEX), Texas AgriLife Research Station,Texas A&M Health Science Center (HSC), Texas Engineering Experiment Station (TEES), Texas Engineering Extension Service (TEEX), Texas Forest Service (TFS), Texas Transportation Institute (TTI), Texas Veterinary Medical Diagnostic Laboratory (TVMDL)

Health Centers (2): Baylor College of Dentistry, The Texas A&M University System Health Science Center
• When referencing the A&M System, use “The Texas A&M University System” on first reference (with a capital “T” in “the”) and “the A&M System” or "Texas A&M System" on second reference.
   
• To prevent confusion in publications for external audiences, always use “the A&M System” or "Texas A&M System" on second reference, not just “system” alone.
   
• In publications for internal audiences, the word “system” can be used alone on second reference. In this instance, lowercase “system” unless beginning a sentence.
   

time
   
• Use figures except for noon and midnight. Never use 12 a.m. or 12 p.m.
   
• Lowercase a.m. and p.m.
   
• Use a colon to separate hours from minutes.
 
West Texas A&M University will host a Brown Bag Lunch at noon.

The seminar is from 8–11:30 a.m. Thursday.

The store is open from 8 a.m.–6 p.m. weekdays.

Registration begins at 8:30 a.m.

titles of people
   
• Lowercase civil and professional titles unless they immediately precede the name.
 
WTAMU’s vice president for student services is Dr. Don Albrecht.

Vice President for Student Services Don Albrecht will deliver the keynote address.

The vice president for student services will deliver the keynote address.
• Lowercase and spell out titles in constructions that set them off from a name by commas.
 
Dr. Don Albrecht, vice president for student services, will be in attendance.

WTAMU’s vice president for student services, Dr. Don Albrecht, will deliver the keynote address.
• Do not use both a professional and academic title in a single reference; eliminate one of the titles or separate the two with commas.
 
WTAMU President J. Patrick O'Brien will issue the statement.

WTAMU president, Dr. J. Patrick O'Brien, will issue the statement.

Dr. J. Patrick O'Brien, WTAMU president, will issue the statement.
• Capitalize formal titles when they are used immediately before one or more names. A formal title is one that denotes a scope of authority, professional activity or academic activity.
 
She invited Presidents Long and O'Brien.
• Other titles serve primarily as occupational descriptions and should not be capitalized.
 
astronaut Rick Husband, coach Rick Cooper, photographer Rik Andersen, singer Buddy Knox.
• Also see legislative titles and military titles.
   

titles of works
   
• Capitalization rules vary from discipline to discipline. As a general rule, go with the author’s preference. For more standard applications, follow the MLA Handbook; capitalize the first word, last word and all principal words, including words that follow a colon or hyphen in a compound adjective, and lowercase articles, prepositions, conjunctions and infinitives that fall in the middle of a title.
   
• Italicize or underline titles of works published independently (books, movies, plays, operas, major musical compositions, paintings and statues, periodicals, television programs, radio programs and newspapers).
   
• Use quotation marks for titles of works published within larger works (book chapters, songs, articles, thesis and dissertation titles and conference papers).
   

under way
   top
• two words
 
United States/U.S.
 
• Spell out "United States" when used as a noun.
• Use "U.S." only as an adjective.
 

 

 

I am a citizen of the United States.

 

My favorite subject is U.S. history.


vice president
   top
• two words, no hyphen
   

video conference
   
• two words
   
web/website/webcast
   top
• Do not capitalize when using this abbreviation for the World Wide Web. Website is one word, with no hyphen.
 
website, webpage, webcast, webmaster, web address, web browser

West Texas A&M University
• West Texas A&M University should be spelled out in its entirety in the first reference. West Texas A&M, WTAMU or the University may be used thereafter. Capitalize the word “university” when referring specifically to West Texas A&M University.
   
• There are no spaces between the “A,” the “&” and the “M.” (Wrong: West Texas, West Texas A & M University, West Texas A & M)
   
• Also see WTAMU entry.
   

-wide, wide
   
• As a general rule, hyphenate “-wide” if the preceding word is capitalized:
 
Texas-wide, University-wide
• Otherwise, lowercase:
 
campuswide, citywide, nationwide, worldwide

WTAMU
   
• WTAMU is the official and acceptable acronym for West Texas A&M University as a second or subsequent reference or to stand alone on selected specialty items. Note that there are no spaces, periods or ampersand. (Wrong: W.T.A.M.U., WTA&M, WTA&MU)
   
• Exceptions: It is acceptable to use “WT,” the shortened version of the University’s acronym, as a second or subsequent reference in verbal applications (e.g. speeches, video voice-overs, etc.). WT may be used in print when referencing several generations/name changes, although this should be done only with careful thought and discretion. (Example: The reunion is for WT graduates from 1940–1960.)
   

years
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• To indicate a decade, add an “s” to the first year in the decade with no apostrophe.
 
The buffalo was selected as the WTAMU mascot in the 1920s.
• Never spell out a year, even at the beginning of a sentence. Try to avoid beginning a sentence with a year when possible.
 
1910 marked the beginning of a new era in education in the Texas Panhandle.
• When referencing a range of years, do not abbreviate.
 
1934–1938, 1998–2001, 2000–2002
• When referencing one specific academic year, it is permissible but not mandatory to abbreviate the second year. (Turns of the century are exceptions; do not abbreviate 1899–1900, 1999–2000, etc.)
 
1934–35, 2006–07

For more information, contact The Office of Communication and Marketing at 806-651-2129.

 


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