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Purchasing and Inventories Procurement Card

Procurement Card

The purpose of the procurement card program is to provide University employees with a more efficient way to purchase day-to-day supplies. The use of the procurement card is not intended to avoid or bypass appropriate purchasing procedures set forth by the State of Texas. To obtain a procurement card, complete the Procurement Card Application and submit to the Purchasing office. 

Reminder: Reporting dates are from the 4th of the month to the 3rd of the following month with the exception of August and September.

Transaction Allocation and Log Due Dates

Month  Due Date
April 2014 Thursday, May 8th  at 5 p.m.
May 2014 Monday June 9th  at 5 p.m.
June 2014 Monday July 14th  at 5 p.m.
July 2014 Thursday August 7th at 2:00 pm
August 2014 TBD 2 p.m.

September 2014

Thursday  October 9th at 5 p.m.
October 2014 Friday November 7th at 5 p.m.
November 2014 Wednesday December 10th at 5 p.m.
December 2014 Friday January 9th at 5 p.m.
January 2015 Monday February 9th at 5 p.m.
February 2015 Monday March 9th at 5 p.m.
March 2015 Thursday April 9th at 5 p.m.

Training and Reference Material

Cardholder Allocation Guide - provides instructions for cardholders to allocate monthly charges Procurement Card Training Presentation - information for cardholders about the procurement card program Citibank ProCard Procedure Manual- information about procurement card rules and regulations     

Information regarding Vendors on Hold with the State of Texas

Level Manager Guide - information for departmental secretaries and department heads for allocations

Citibank Allocation Website

Procurement Card Forms

ProCard Exception Form - received all goods except the following items

Tax Exempt Form -  State of Texas Tax Exemption Form

Gift Card Purchase Form 

Missing Receipt Form

Contact Us 

Bryan Glenn - Purchasing Director
Mickie Scantling - Procurement Card