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Procurement Card

The purpose of the procurement card program is to provide University employees with a more efficient way to purchase day-to-day supplies. The use of the procurement card is not intended to avoid or bypass appropriate purchasing procedures set forth by the State of Texas. To obtain a procurement card, complete the Procurement Card Application and submit to the Purchasing office.

Reminder: Reporting dates are from the 4th of the month to the 3rd of the following month with the exception of August and September.

Transaction Allocation and Log Due Dates

Month	Due Date
May 2013	Friday, June 7th at 5 p.m.
June 2013	Thursday July 11th at 5 p.m.
July 2013	Tuesday, August 8th at 5 p.m.
August 2013	Friday, August 30 at 12 Noon - year end
September 2013	Wednesday, October 9th at 5 p.m.
October 2013	Friday, November 8th at 5 p.m.
November 2013	Monday, December 9th at 5 p.m.
December 2013	Thursday, January 9 at 5 p.m.
January 2014	Friday, February 7th at 5 p.m.
February 2014	Friday, March 7th at 5 p.m.
March 2014	Wednesday, April 9th at 5 p.m.
April 2014	Thursday, May 9th at 5 p.m.

Training and Reference Material

Cardholder Allocation Guide - provides instructions for cardholders to allocate monthly charges Procurement Card Training Presentation - information for cardholders about the procurement card program Citibank ProCard Procedure Manual- information about procurement card rules and regulations

Level Manager Guide - information for departmental secretaries and department heads for allocations

Citibank Allocation Website

Procurement Card Forms

ProCard Exception Form

Tax Exempt Form

Gift Card Purchase Form