West Texas A&M University

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Purchasing and Inventories Procurement Card

Procurement Card

The purpose of the procurement card program is to provide University employees with a more efficient way to purchase day-to-day supplies. The use of the procurement card is not intended to avoid or bypass appropriate purchasing procedures set forth by the State of Texas. To obtain a procurement card, complete the Procurement Card Application and submit to the Purchasing office. 

Reminder: Reporting dates are from the 4th of the month to the 3rd of the following month with the exception of August and September.

Transaction Allocation and Log Due Dates

Month  Due Date
October 2015 Monday  November 9th at 5:00 pm
November 2015 Wednesday December 9th at 5:00 pm
December 2015 Friday January 8th at 5:00 pm
January 2016 Tuesday February 9th at 5:00 pm
February 2016 Wednesday March 9th at 5:00 pm

March 2016

Thursday April 7th at 5:00 pm
April 2016 Monday May 9th at 5:00 pm
May  2016 Thursday June 9th at 5 pm
June 2016 Thursday July 9th at 5 pm
July 2016 Tuesday August 9 at 5 pm
August 2015 Year End Thursday September 3 by 2:00 no exceptions!
September 2015 WEDNESDAY October 7th at 3 pm no exceptions!

Training and Reference Material

Cardholder Allocation Guide - provides instructions for cardholders to allocate monthly charges

/webres/File/Purchasing/Citibank%20Procurement%20Card%20Training%20FY%202015-2016.pptx information for cardholders about the procurement card program

Citibank ProCard Procedure Manual- information about procurement card rules and regulations     

Information regarding Vendors on Hold with the State of Texas - for procard purchases over $500.00

Level Manager Guide - information for departmental secretaries and department heads for allocations

Citibank Allocation Website - Monthly allocation Website

mycpa.cpa.state.tx.us/tpasscmblsearch/index - HUB Vendors List

Procurement Card Forms

ProCard Exception Form - received all goods except the following items

Tax Exempt Form -  State of Texas Tax Exemption Form

Gift Card Purchase Form 

Missing Receipt Form

Contact Us 

Bryan Glenn - Purchasing Director
Mickie Scantling - Procurement Card