Business Office Tuition Refund Policy

Tuition and Fee Refund Policy

All students are held to the publish rules and procedures printed in the Code of Student Life, specifically item 2, in Students' Responsibilities, "Students have the responsibility to be fully acquainted with the published University rules and procedures and to comply with them and the laws of the land."

Students may choose to drop a course, or withdraw for the semester, however there are specific dates for reversal of charges for each semester, which are set forth by the Education Code. Dates for both drops and withdrawals are found on the Registrar's Academic Calendar.

Answers to frequently asked questions can be found on our FAQ page under the Questions Regarding Dropping a Course or Withdrawing section.

Dropping a Class
Students that choose not to complete a class for the semester, but intend to remain enrolled in other courses for the remainder of the semester should follow the procedure to drop the class. Dropping a course is NOT appropriate for students enrolled in only one course for the semester. If the student is enrolled in one course and does not wish to complete it, the student should follow the withdrawal process.

Students will have 100% of the charges associated with a dropped course reversed from their University balance only if the course is dropped by midnight of the census date for the semester. Courses dropped after the census date will be due in full:

  • 12th class day for Fall or Spring
  • 4th class day for Summer 1
  • 4th class day for Summer 2
  • 2nd class day for Winter Intersession
  • 2nd class day for Spring Intersession
Semester Last Day to Drop for 100% Refund of Dropped Class
Fall 2018 Wednesday, September 12, 2018
January 2019 Tuesday, December 18, 2018
Spring 2019 Wednesday, January 30, 2019
May 2019 Tuesday, May 14, 2019
Summer 1 2019 Wednesday, June 5, 2019
Summer 2 2019 Tuesday, July 16, 2019

Dropping a course (not withdrawing) by the deadline can be done through:

  • Buff Advisor
  • In person at the Office of the Registrar
  • By fax or letter including signature, student ID, course number, section number, and term
  • Send a request via Buff email and include student Id, course number, section number and term

General Withdrawal Information
Students that do not wish to complete their semester, regardless of the number of hours enrolled for the semester should file a withdrawal with the Office of the Registrar, cancel their housing and meal plan contract with Residential Living, (where applicable), and contact the Financial Aid and Scholarship Services offices, (when student has applied for financial aid and/or been awarded scholarships). Students enrolled in only one course that drop the course online have not completed the withdrawal process and the result will be a delayed refund, or notice of balance due, if any, due to lack of notification of withdrawal in the Office of the Registrar.

Withdrawals can be filed the following ways:

  • Completing the withdrawal form
  • Completing a withdrawal form in the Office of the Registrar

As of Fall 2015, emailed requests will no longer be honored; students must use one of the two options listed above.

Withdrawals cannot begin to be processed for refund or notification of balance due until after the census date for the semester has passed. Intersession semesters cannot be processed until the following semester census date has passed, (12th class day for fall, spring and 12th class day of spring for January intersession, 4th class day of summer 1 for May intersession and summer 1, and 4th class day for summer 2).

If a student follows the proper withdrawal procedure, they may be granted a full or partial reversal of charges due and possible refund of payment depending on the date they filed their withdrawal set forth by section 54.006 of the Education Code, which sets the policy for refund of tuition and mandatory fees billed to the student, (non-mandatory fees are fees such as matriculation fees, New Student Orientation, Buff Branding, payment plan fees, late fees, and meningitis vaccines are charged at 100% if the student withdraws after classes have started. Housing rates are prorated on a 20 calendar-day rate from the first day housing is open to students. Meal plans are refunded by unused portion at time student vacates campus), to students who withdraw from the University.

The refund is calculated on the total cost of mandatory tuition and fees charged for the courses in which the student was enrolled prior to withdrawal.

Section 54.006 (b-1) states:  If a student has not paid the total amount of the tuition and mandatory fees charged to the student by the institution or unit for the courses in which the student is enrolled by the date the student withdraws from the institution or unit, instead of issuing the student a refund in the amount required under Subsection (b), the institution or unit may credit the amount to be refunded toward the payment of the outstanding tuition and mandatory fees owed by the student.  The institution or unit shall issue a refund to the student if any portion of the amount to be refunded remains after the outstanding tuition and mandatory fees have been paid.

All questions regarding the drop or withdrawal process can be addressed in the Office of the Registrar, Old Main 103, 806-651-4911, or via email.

Withdrawals for Fall and Spring Semesters
If a student withdraws during a fall or spring semester, or a summer term of 10 weeks or longer, the reversal of mandatory tuition and fee charges from the student bill are as follows:

(A) prior to the first class day 100 percent (less $15.00 matriculation fee)
(B) during the first five class days 80 percent
(C) during the second five class days 70 percent
(D) during the third five class days 50 percent
(E) during the fourth five class days 25 percent
(F) after the fourth five class days None

 

Fall 2018 Withdrawal Percentage Dates
On or before August 26, 2018 No mandatory tuition and fees due, $15 matriculation fee
August 27-August 31, 2018 20 percent of mandatory tuition and fees due
September 1-September 10, 2018 30 percent of mandatory tuition and fees due
September 11-September 17, 2018 50 percent of mandatory tuition and fees due
September 18-September 24, 2018 75 percent of mandatory tuition and fees due
September 27 or later 100 percent of mandatory tuition and fees due

 

Spring 2019 Withdrawal Percentage Dates
On or before January 13, 2019 No mandatory tuition and fees due, $15 matriculation fee
January 14-January 18, 2019 20 percent of mandatory tuition and fees due
January 19-January 28, 2019 30 percent of mandatory tuition and fees due
January 29-February 4, 2019 50 percent of mandatory tuition and fees due
February 5-February 11, 2019 75 percent of mandatory tuition and fees due
February 12 or later 100 percent of mandatory tuition and fees due

Withdrawals for Summer Semesters
If a student withdraws during a term or session of more than five weeks but less than 10 weeks, the reversal of mandatory tuition and fee charges from the student bill are as follows:

(A) prior to the first class day 100 percent (less $15.00 matriculation fee)
(B) during the first, second, or third class day 80 percent
(C) during the fourth, fifth, or sixth class day 50 percent
(D) seventh day of class and thereafter None

 

Summer 1 2018 Withdrawal Percentage Rates
On or before June 3, 2018 No mandatory tuition and fees due, $15 matriculation fee
June 4-6, 2018 20 percent of mandatory tuition and fees due
June 7-12, 2018 50 percent of mandatory tuition and fees due
June 13 and later 100 percent of mandatory tuition and fees due

 

Summer 2 2018 Withdrawal Percentage Rates
On or before July 10, 2018 No mandatory tuition and fees due, $15 matriculation fee
July 11-16, 2018 20 percent of mandatory tuition and fees due
July 17-19, 2018 50 percent of mandatory tuition and fees due
July 20 and later 100 percent of mandatory tuition and fees due

Withdrawals for Intersession Semesters
Intersession semesters are tied to the following semester for federal reporting and refund purposes. If the student chooses to stay enrolled in the following semester past the census date, (Spring for January Intersession, and Summer 1 for May Intersession), the withdrawal will be reconsidered as a dropped course prior to census for billing purposes. In addition, refunds for paid amounts for these semesters cannot be refunded until after the census date for the following semester, (12th class day for Spring, 4th class day for Summer 1).

If a student does not stay enrolled in a following semester, (Spring for January Intersession and Summer 1 for May Intersession past census), the student's withdrawal for any session of five weeks or less will be billed at the reversal of mandatory tuition and fee charges as follows:

(A) prior to the first class day 100 percent (less $15.00 matriculation fee)
(B) during the first class day 80 percent
(C) during the second class day 50 percent
(D) during the third class day and thereafter None

 

January 2019 Withdrawal Percentage Rates
On or before December 16, 2018 No mandatory tuition and fees due, $15 matriculation fee
December 17, 2018 20 percent of mandatory tuition and fees due
December 18, 2018 50 percent of mandatory tuition and fees due
December 21 or later 100 percent of mandatory tuition and fees due

 

May 2018 Withdrawal Percentage Rates
On or before May 13, 2018 No mandatory tuition and fees due, $15 matriculation fee
May 14, 2018 20 percent of mandatory tuition and fees due
May 15, 2018 50 percent of mandatory tuition and fees due
May 16 or later 100 percent of mandatory tuition and fees due

 



Tuition Rebates
State of Texas students may be eligible for a tuition rebate if they meet eligibility requirements set forth by The Texas Higher Education Coordinating Board. Students must fill out and submit their tuition rebate packet when they apply for graduation. The packet can take up to three months to be processed due to the procedures of the tuition rebate process. Students that are eligible for a rebate but have outstanding federal loan debt will be notified that their rebate was sent to their loan servicer to help pay down their loan debt. For more information, please see the Office of the Registrar policy page.

RN to BSN students may be eligible for a tuition rebate if they meet eligibility requirements set forth by the Department of Nursing at WTAMU. The rebate process can take up to three months due to the procedures required for this process. Please see the RN to BSN webpage for further information.