West Texas A&M University

Buff Transit Tracker
WTAMU Research: Biosafety - Approval Process for Research with Biohazards - Approval Steps

Approval Process for Research with Biohazards

Approval Steps

1. Submit All Required Documentation
2. Administrative Review
3. Committee Review
4. Communicate Outcome
5. Conduct Research


Submit all required documentation

The initial step for approval to work with biohazards is completing the Institutional Biosafety Committee Biohazardous Use Protocol (BUP) IBC permit application.

All applicable forms are available online with instructions.

Next step: Administrative Review

 
Administrative Review

Once all Biohazardous Use Protocol (BUP) IBC permit application documents are received by the Office of Research and Compliance, the office assigns a permit number and assigns an associate biological safety officer who will review the permit application and gather any additional details needed for the approval process. Part of this process includes a biosafety laboratory inspection.

This is a good time to make sure any required institutional training is completed or Biosafety Occupational Health Program compliance is up to date.

Next step: Committee Review

 

Committee Review

Once the Biohazardous Use Protocol (BUP) IBC permit application review is conducted, the next determination is the IBC review.

If the permit needs to go to a convened IBC meeting, the Office of Research and Compliance will schedule the permit for an upcoming meeting (pending completed review). The principal investigator will be invited to attend the meeting. 

The IBC will receive a review of the permit by the associate biological safety officer who conducted the review and laboratory inspection. The committee has three options for voting:

  • Approved, or approved pending minor modifications
  • Tabled
  • Not approved

If the permit does not need to be reviewed at a convened IBC meeting, the IBC biosafety officer and the IBC chair is authorized to review and approve the permit.

Next step: Communicate Outcome

 

Communicate Outcome

The approved Biohazardous Use Protocol (BUP) IBC permit will provide a specific outline of the work permitted. This information will be sent to the principal investigator, department head, and the dean.

Final step: Conduct Research

 

Conduct Research

Principal investigators need to notify the IBC when information changes in the approved BUP IBC permit, such as personnel, laboratory location, procedures, funding, etc. If such changes occur, the principal investigator will be required to fill out an amendment form.

Protocols are currently approved for the duration of three years with annual renewals and laboratory inspections.

Annual renewal forms must be submitted 60 days before the anniversary of the BUP IBC permit approval.

All of these forms are accessible online on the IBC website.