Interested in leading a course abroad?
Professors may submit proposals for Faculty-Led Programs or Site Visit Grants to become involved in study abroad. Deadlines and proposal forms are listed below. You can also view our current Faculty-Led Programs. If you have any questions regarding study abroad, please send us email at email@example.com. Contact the OSA for policy and information, please review the Faculty-Led Study Abroad Handbook.
Types of Faculty-Led Programs:
Institution-Led: The program is completely planned and managed by the home institution.
Partner: The institution partners with a program provider, host institution, or exchange partner.
Outsourced: Fully planned and delivered by partner.
Embedded: An “abroad” portion is added to a full course. This could also be combined with the above programs.
Faculty Deadlines for Study Abroad:
(If these dates fall on a Saturday or Sunday, then the following Monday is the due date.)
September 1st - Faculty-Led Program Proposals due for Spring, May Intercession and Summer.
October 15th - Site Visit Proposals due for the following Calendar Year.
March 1st - Faculty-Led Program Proposals due for Fall and Winter Intercession.
If your Faculty-Led Program is approved, you will receive a more detailed planning schedule.
Faculty-Led Proposal Form
Faculty-Led Budget Sheet
Faculty-Led Site Visit Grant Proposal Form
Site Visit Proposal Rubric
Guidelines for Non-Students On Programs
Potential Provider Questions
Academic Program Leader Agreement
Participant Interview Protocol
Site Visit Proposals will be evaluated using the following criteria:
- Viability- Informs the committee as to whether the program you have in mind is practical and worth doing. Is there sufficient student interest to participate in the program both as a topic of study and the location you’ve selected? Provide evidence in your proposal that you’ve investigated and have determined that there is sufficient interest in your course and location. Will your course fulfill any degree requirements? Is there a connection with an educational institution or other academic entity in the host country? Do you plan to use local academics and/or authorities to supplement your program abroad?
- Applicability- Refers to the relevance, suitability, and appropriateness of the program you are proposing. Include here a description of how the location(s) informs the course content and why you selected it. How does the location tie to the curriculum? How does it meet the mission and goals of your department and college? What is the level of support from you dean and department chairperson? Obtaining letters of support to include with your proposal would be helpful to the selection process. Here’s is also an excellent place for you to explain any connections that you have to the location, research you’ve conducted, or past travels to the location.
- Originality/Creativity- Study abroad programs are intended to enhance curriculum, not replicate the classroom experience in another setting. In this section of your Site Visit Proposal, discuss the “uniqueness” this experience will provide students that cannot be obtained in the classroom and its contribution to participants’ overall university experience and education. Address how you intend to incorporate the academic content as it relates to the host country, culture, economy, and history as appropriate.
- Health and Safety- No one can guarantee the health and safety of any individual. However the health and safety of all participants is an utmost priority. Therefore preparedness is an essential component of all university-sponsored faculty-led programs and one of the main reasons that we encourage faculty to go on a site visit. We are strongly suggesting that you engage a 3rd party provider for your program.
Providers most often offer assistance in the cities and countries where they already have study abroad programs in place. This allows them to use their existing infrastructure to support a university’s faculty-led program. That infrastructure might include:
• Airport pickup and delivery
• Student and faculty housing, sometimes including home stay options.
• On-site resident directors
• Experience presenting in-country orientations.
• Classrooms, computer labs, faculty office space, and equipment.
• Contracts in place with local and/ or regional bus companies.
• Ability to provide contacts in local businesses, or to arrange internships.
• Relationships with universities, including language teachers and other adjunct faculty.
• Selection of local adjunct faculty to be approved by WTAMU.
• Extensive knowledge of other existing resources: museums and cultural events, libraries, businesses, safe and affordable dining and housing options, etc.
• Excursion and activities planning
• Knowledge of and access to health care facilities and translators.
• Sound knowledge of visa issues as well as contacts in U.S. consulates and embassies.
• On-site student advising and assistance
• Location-specific risk management expertise.
Developing a program is a business oriented process. WTAMU requires that the Office of Study Abroad, assisted by the Director, negotiate and execute a written agreement or contract with each service provider (partner university, bus or tour company, adjunct faculty, etc.) to be signed off by the Vice President for Business and Finance. Thus there are several very important advantages of working with a program provider:
• One comprehensive contract with a single provider can cover all aspects of the program, as opposed to needing multiple contracts, each with a different entity, to deal with various aspects of a program.
• The sponsoring department can distribute funds for all aspects of the program to a single program provider, rather than to many different entities.
• These providers, particularly if they are based in the United States, understand WTAMU’s concerns related to health and safety and carry extensive liability insurance.
If after you have reviewed the benefits of using a 3rd party provide, indicate if one is being used for your site visit. As it the case in some instances, a 3rd part provider may not be appropriate or available for your location. Please explain if that is the case in your situation. If you need assistance with this area prior to submitting your proposal, contact the Office of Study Abroad.
In addition, you will need to answer the following:
A. To what extent is local transportation used? (i.e. number of in-country excursions using the following types of transportation: Buses, air, boats/ferries, other.
B. What is the State Department Security rating? (Visit DOS International Travel Information Alerts and Travel Warnings for the country(ies) proposed. Consult at least one other country, (English speaking) government website for the country(ies) you propose (i.e. Foreign Affairs and International Trade Canada [travel reports]; Australian Government Department of Foreign Affairs and Trade (www.dfat.gove.au/geo); Great Britain and New Zealand).
- Sustainability- Explain the sustainability and added value of you program. Identify any institutions at your location for possible future collaborations. Sustainability also includes the continuance of your program in your absence.