West Texas A&M University

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Graduate School General Information

Graduate School General Information and FAQ

Below is general information and frequently asked questions about graduate school. More in-depth information is available in the Catalog.

Applicant FAQ

How do I apply?

Am I a domestic student or international student?

What are the graduate program admissions requirements?

Which programs do not require the GRE?

Do you need transcripts from schools I previously attended?

What is an official transcript?

I attended a foreign university. Do you need those transcripts?

What is a foreign credential evaluation? What agencies do you accept evaluations from?

Does it matter where I obtained my bachelor’s degree?

What is WT’s Statement on Three Year Undergraduate Degrees?

Can I apply for an application fee waiver?

Where do I send my admission materials?

What’s the mailing address and email for the Graduate School?

What are the deadlines to apply to Graduate School?

I’m a U.S. Military veteran. Do you accept Hazlewood or GI benefits?

How much transfer coursework is accepted?

I’ve decided to pursue a different graduate program. Do I have to reapply?

I want to pursue a second bachelor’s degree. Do I apply through the Graduate School?

I want to take a few courses without pursuing another degree (non-degree seeking). Am I allowed to do this? What are my limitations?

What is WT's policy relating to the General Data Protection Regulation (GDPR)?

 

Current Student FAQ

Who is my advisor?

How do I change my graduate major?

How many hours do I need to take to qualify for financial aid?

What are the maximum number of hours I can take in a semester?

How many hours must I take through WTAMU?

How do I know which classes to take towards my degree requirements?

How do I request an official degree plan (official plan of study)?

How long do I have to complete my degree?

Do I have GPA and grade requirements?

Graduate Readmission: I took a semester or two off, do I have to reapply?

I’m only enrolled in thesis or dissertation this semester - can my fees be waived?

Are there any guidelines to prepare for my thesis or dissertation?

When is the deadline for submitting my thesis/dissertation?

How do I apply for graduation?  What are the graduation requirements?

How do I sign up for my comprehensive exam?

When will I receive my diploma?

Students Who Pursue a Program fhat Prepares them for an Occupational License or Certification

What is WT's policy relating to the General Data Protection Regulation (GDPR)?

 

Applicant FAQ

How do I apply?

Please review our application and admission steps for detailed instructions on how to apply to graduate school at WTAMU.

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Am I a domestic student or an international student?

Domestic students are United States citizens, permanent residents, pending permanent residents, refugees, and asylees. Domestic graduate applicants will apply through the Graduate School.

International students are citizens of or permanent residents of a country other than the United States or U.S. territory (American Samoa, Guam, Northern Mariana Islands, Puerto Rico, and the U.S. Virgin Islands). Applicants in the United States on an educational, worker, or visitor visa are considered international students and will apply through the International Student Office.

Note: International students are advised to review the application deadlines set forth by the International Student Office.

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What are the graduate program admissions requirements?

Program admissions criteria is set by each program advisor and/or their program admissions committee. Each program determines who is accepted into their programs. You can view all program admission requirements and deadlines online.

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Which programs do not require the GRE?

Many of our graduate programs do not require the GRE. You may view a complete list of programs that do not require the GRE online.

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Do you need transcripts from schools I previously attended?

Yes. Official transcripts are required from all colleges and universities previously attended, even if a degree was not earned.

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What is an official transcript?

In order for your transcript to be considered official, it must be sent to our university directly from the issuing institution (whether on paper and still in the sealed envelope or a certified electronic copy). Any transcript provided by the student, unless sealed in the original envelope, will be considered unofficial.

Faxed transcripts and emailed transcripts not sent through a certified clearinghouse are considered unofficial.

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I attended a foreign university. Do you need those transcripts?

Yes. Transcripts are required from all colleges and universities previously attended, including foreign institutions. Foreign transcripts do not have to be official; however, they must be evaluated by one of WTAMU’s approved foreign credential evaluation agencies.

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What is a foreign credential evaluation?

A foreign credential evaluation is a review of your academic documents (transcripts, graduate certificates, etc.) to provide U.S. equivalency. Your grade point average (GPA) will also be converted to a 4.0 point scale. An official evaluation must be submitted directly to the university (in addition to your foreign transcripts) from one of WTAMU’s approved foreign credential evaluation agencies.

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Which foreign credential evaluators have been approved by the University?

You can view a complete list of approved foreign credential evaluation agencies online.

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Does it matter where I obtained my bachelor’s degree?

Yes. In order to be considered for admission to the Graduate School, your bachelor’s degree must be from a regionally accredited college or university. Those accrediting agencies include:

Middle States Commission on Higher Education
New England Association of Schools & Colleges
Higher Learning Commission
Northwest Commission on Colleges & Universities
Southern Association of Colleges & Schools
Western Association of Schools & Colleges (Senior College & University Commission, Accrediting Commission for Community & Junior Colleges)

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What is WT’s Statement on three year undergraduate degrees?

You can find WT’s statement on three year degrees online.

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Can I apply for an application fee waiver?

If you are part of the McNair Scholars Program, the Graduate School will waive the application fee upon submission of the appropriate paperwork. All other applicants must pay the application fee before their file will be reviewed for an admissions decision.

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Where do I send my admission materials?

Submission of admission materials may vary by program. Please review our Program Requirements and Deadlines list for specific information on where to send your documents. Documents can always be sent to the Graduate School, either by email or physical mail, and they will be processed and sent to the appropriate departments.

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What is the mailing address and email for the Graduate School?

Admission materials can be emailed to the Graduate School at graduateschool@wtamu.edu or sent by physical mail to the following:

Mailing Address (USPS):
Graduate School
WTAMU Box 60215
Canyon, TX 79016

Shipping Address (FedEx, UPS):
West Texas A&M University
Graduate School
2403 Russell Long Blvd
Canyon, TX 79016

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What are the deadlines to apply for Graduate School?

Graduate School application deadlines vary by program. Please review our Program Requirements and Deadlines list or contact the program advisor for specific information regarding admission requirements and deadlines.

International students should review application deadlines set forth by the International Student Office.

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I’m a U.S. Military veteran. Do you accept Hazlewood benefits?

West Texas A&M University does accept GI Bill benefits and Hazlewood benefits. For more information on your benefits and how to use them, please visit our Veterans Services page.

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How much transfer coursework is accepted?

Most programs require that at least two thirds of a student's coursework be completed through WTAMU, either online or on campus. Only classes in which a grade of A or B was earned may be transferred. Programs in the College of Business will allow only up to six transfer credits from other institutions. However, transfer coursework is not guaranteed. Each program advisor will review and evaluate coursework students wish to transfer to determine if it is acceptable towards their degree requirements.

If you wish to transfer coursework from one WTAMU program to another WTAMU program, please contact your program advisor. Each program advisor will review and evaluate coursework students wish to transfer to determine if it is acceptable towards the other degree requirements.

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I’ve decided to pursue a different graduate program. Do I need to reapply?

Yes. Since each program has its own admissions requirements, a complete review of the student’s file is necessary, and additional documentation may be required, so reapplication is required. A new Graduate School application and application fee must be submitted. For additional program requirements, please see our Program Requirements and Deadlines.

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I want to pursue a second bachelor’s degree. Do I apply through the Graduate School?

Yes. You will submit the Graduate School application, application fee, and official transcripts to apply as a second bachelor’s student. Once admitted, additional documents may be required for your intended major. Please refer to the Department Directory for assistance in contacting the correct department.

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I want to take a few courses without pursuing another degree (non-degree seeking). Am I allowed to do this? What are my limitations?

Students should first contact the Graduate School to make sure the desired courses are allowed for non-degree seeking students. Due to limited resources, some departments and programs will not allow non-degree students to take courses.

If approved, students can apply to the Graduate School as non-degree seeking with just the Graduate School application, official transcripts, application fee, and a brief statement regarding their educational goals and the specific class(es) they want to take. This statement can be emailed to graduateschool@wtamu.edu.

NOTE: Students listed as non-degree seeking are not eligible for Financial Aid.

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What is WT's policy relating to the General Data Protection Regulation (GDPR)?

You can view WT's General Data Protect Regulation (GDPR) online.

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Current Student FAQ

Who is my advisor?

Each graduate program has a specific program advisor assigned. If you are pursuing a second bachelor’s degree, you will need to contact that specific department to get in touch with an advisor. Please refer to the Department Directory for assistance in contacting the correct department.

If you are a non-degree seeking student, please contact the Graduate School for assistance in determining a program advisor.

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How do I change my graduate major?

Students may change their graduate major only by submitting a new Graduate School application. Because each program has its own admissions requirements, a complete review of the student’s file is necessary, and additional documentation may be required. The application fee must be paid again.

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How many hours do I need to take to qualify for financial aid?

Enrollment in nine (9) semester credit hours is considered full-time for graduate studies. To be eligible for federal financial aid, graduate students must be enrolled in a minimum of six (6) semester hours towards their degree plan. For summer sessions, students must be enrolled in at least six (6) semester hours towards their degree over both semesters.

Students who are ONLY enrolled in thesis, dissertation, practicum, or internship can submit the Half-Time Status Designation Request form to the Financial Aid office to be considered half-time status for financial aid purposes.

NOTE: Undergraduate courses are not eligible for financial aid while pursuing a master’s degree.

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What are the maximum number of hours I can take in a semester?

Graduate students may take a maximum of fifteen (15) hours per long semester and seven (7) hours per summer session. Students may take additional courses with the approval of the student’s program advisor and the Graduate School.

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How many hours must I take through WTAMU?

Most programs require that at least two thirds of a student's coursework be completed through WTAMU, either online or on campus. Programs in the College of Business will allow only six credits transferred from other institutions. However, transfer coursework is not guaranteed. Each program advisor will review and evaluate coursework students wish to transfer to determine if it is acceptable towards their degree requirements.

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How do I know which classes to take towards my degree requirements?

Program evaluation is an online tool through your student portal that lists all of your degree requirements and allows you to track your progress in real time. You will also want to work with your program advisor to ensure that you are on track for any additional certification or emphasis requirements. Course substitutions may be allowed with the approval of the program advisor, the academic dean, and the Graduate School dean. If a substitution is needed, please work with your advisor to start the approval process.

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How do I request an official degree plan (official plan of study)?

An official degree plan must be submitted to the Graduate School before the end of the student's first semester of graduate studies (or coursework, or classes). You can request an official degree plan online through the Graduate School website. If your program changes or is updated significantly after your degree plan is filed, you can always request an updated degree plan.

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How long do I have to complete my degree?

All requirements for the master’s degree must be completed within six (6) years; all requirements for the doctoral degree must be completed within ten (10) years. The time limit begins with the first class taken that counts towards the degree, whether that class is taken at WTAMU or is transferred from another school. If you need longer to complete your degree, you can submit a Request for Program Extension to the Graduate School.

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Do I have GPA and grade requirements?

For most graduate programs, only grades of A, B, and C will fulfill degree requirements. Courses in which a grade below a C is earned must be retaken. Programs with the College of Nursing and Health Sciences require students to make a B or better in all coursework on the degree plan.

Students must maintain a 3.0 grade point average (GPA) in all coursework that applies toward the degree. If a student’s GPA falls below a 3.0, he/she will be placed on academic probation until the 3.0 GPA has been met. Students who do not raise their GPA to at least a 3.0 may be suspended from the Graduate School. Students must regain a 3.0 GPA by the end of their degree or they will not be eligible to graduate.

NOTE:  Academic probation may affect tuition rates and financial aid. Please contact the Business office for more information.

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Graduate Readmission: I took a semester or two off, do I have to reapply?

Students who do not take classes in a long semester (fall or spring) will have to submit a new Graduate School application before continuing their program. Students may also be required to submit additional documentation.

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I’m only enrolled in thesis or dissertation this semester - can my fees be waived?

Students who register only for thesis or dissertation hours only may have their fees waived, but will lose access to any campus facilities and services provided by the waived fees (with the exception of continued library and computer account access). The Thesis/Dissertation Only Fee Waiver Request must be submitted to the Registrar’s Office each semester a student is enrolled only in thesis or dissertation hours.

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Are there any guidelines to prepare for my thesis or dissertation?

The Thesis Guide and Dissertation Guide are intended to summarize the major elements of thesis and dissertation preparation. Consult your thesis/dissertation advisor and/or the style manual of your academic discipline when stylistic questions particular to your research arise. You can also contact the Graduate School for additional help with thesis or dissertation questions.

Thesis and dissertation students who have completed all coursework must be continuously enrolled until their thesis or dissertation is completed. Thesis and dissertation students must enroll in a summer session only if they plan to graduate in the summer; otherwise, continuous enrollment applies only to registering for fall and spring semesters.

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When is the deadline for submitting my thesis/dissertation?

Please refer to the Academic Calendar for thesis/dissertation deadlines every semester.

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How do I apply for graduation? What are the graduation requirements?

Students must submit a Graduation Application online in order to be considered for graduation. There is no fee to apply for graduation.

Graduation Application Deadlines:

  • May graduation: December 1
  • August graduation: May 1
  • December graduation: August 1

Students who are required to take comprehensive exams must apply to take the exam with their academic department. Students who are completing a thesis or dissertation need to schedule their defense with their program advisor and notify the Graduate School of the date, time, and place of the defense.

NOTE: You must apply for graduation even if you do not plan to attend the commencement ceremony.

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How do I sign up for my comprehensive exam?

Please contact your program advisor to set up a time for the comprehensive exam.

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When will I receive my diploma?

Diplomas are mailed to the address listed on the student’s graduation application 6-8 weeks after the commencement ceremony. Students must have applied for graduation, met all graduation requirements, and have no holds with the university in order to receive their diploma.

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Students who Pursue a Program that Prepares them for an Occupational License or Certification

Requirements for licensure and/or certification vary from state to state. Our programs prepare students for licensure and/or certification in the State of Texas. We do not represent that our programs prepare students for licensure and/or certification in other states.

As a point of information required by Texas HB 1508 and the Texas Occupations Code 58.001, if you are applying for admission to a program that may prepare an individual for an initial occupational license as defined under Texas Occupations Code 58.001 and/or if you later decide to change to a program that prepares you for an initial occupational license as defined under Texas Occupations Code 58.001,  in accordance with state law, please be advised of the following:

  1. An individual who has been convicted of an offense may be ineligible for issuance of an occupational license upon completion of the educational program

  2. Each licensing authority that may issue an occupational license to an individual who completes an educational program must establish guidelines which state the reasons a particular crime is considered to relate to a particular license and any other criterion that affects the decisions of the licensing authority

  3. Local or county licensing authorities may issue additional guidelines related to criminal history.  Applicants should contact their respective local or county licensing authority for more details

  4. A person may request a criminal history evaluation letter regarding the personal eligibility for a license issued by a licensing authority under Texas Occupations Code 53.102

Applicants are encouraged to review all applicable eligibility requirements related to the respective occupational license. Questions related to eligibility requirements should be directed to the applicable licensing authority.

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