West Texas A&M University

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CAEP Accreditation Continuous Improvement Plan

CAEP Accreditation
Continuous Improvement Plan

1. Description of Selected Area for Improvement

Data collection and appropriate analyses and interpretations are critical yet foundational catalysts for an effective and successful Educator Preparation Program (EPP) to accomplish its mission. In pursuit of our ongoing mission to prepare educators as confident, skilled, and reflective professionals, our self-study indicated a focal area for improvement. As a natural extension of the analysis of our extensive data sets, the EPP has selected CAEP Standard 5.3 and the use of technology for data collection as our foci. The EPP will use technology to supplement our current LARS Quality Assurance System to house candidate and program data. By improving data collection and the ease of data retrieval, the EPP will improve the operational efficiency and efficacy of our program. Our established baseline for future improvement is our current LARS Quality Assurance System.

Rationale for Selection

Although the current LARS Assurance System serves as a comprehensive assessment tool for all of our program evaluations, data shows that housing candidate assessment as a supplement to our system would provide a means for efficient retrieval of important data with immediacy and efficacy. Our clients (i.e., candidates and completers) and partners would have immediate access to the supplemental system for greater transparency and accuracy of our shared data.

In 2014, EPP administrators and faculty traveled to a large university in Mississippi to investigate a supplemental system that they had developed to house their candidate and assessment data submitted by cooperating teachers from partnering school districts and university field supervisors. Although in the early stages of development, the system proved to be a useful tool to the university for data collection and transparency. Efforts were made to encourage WTAMU to pilot a study of the supplemental system on our own campus. However, security issues in housing our candidate data offsite on another university’s servers proved to be unacceptable.

Currently, the EPP has identified a programmer for collaboration in the development of a technology supplement to our assessment system. The intent of the EPP is to design and develop a supplement to improve our current system of data collection through our collaboration. Data from the self study supports the EPP’s decision to select this focused area of data collection through the use of technology for continuous improvement.

2. Goals and Objectives

By adding a technology supplement to our current LARS Quality Assurance System, the EPP will establish an appropriate, specific, and well-defined common goal with objectives that directly align with our focal area for improvement. The technology supplement will include all programs in the EPP to use the technology supplement to measure performance-based outcomes. The EPP has identified indicators of success that will support documentation of the positive impact on the EPP for decades to come.

Goal: Aligned with CAEP Standard 5:3: Continuous Improvement and the use of technology for data collection, the EPP’s goal is to add a technology supplement to our current assessment system that will house candidate and program data for efficient retrieval by the EPP.  


1. To improve data collection and retrieval of candidate and program data, the EPP will add a

    technology supplement to our current assessment system.

2. To improve the ease of data access, the EPP will train and support the use of the

    technology supplement by our faculty, clients, and partners.

3. Strategies for Intervention and Timeline

The EPP-developed matrix articulates strategies for intervention, the timeline, and the process for continuous improvement. The matrix addresses each of the required elements for the Selected Improvement Plan. The EPP’s baseline year begins in spring of 2016 and extends to targeted implementation in the spring of 2017. The Vice President of the Office of Learning Assessment (OLA) will evaluate the primary goal and objectives using a rubric of his design with specific criteria. Currently under development, the rubric for evaluation of the monitoring of strategies and interventions will be available in summer 2016.

4. Data Collection and Analysis

The assessment plan will measure the focal area of continued improvement over time. The primary goal and objectives will be measured by the successful implementation of the technology supplement. The matrix includes the EPP’s plans for developing, monitoring, and reviewing the development of the technology supplement. Assessment of the primary goal and two objectives will be conducted by the Vice President of the Office of Learning Assessment. With assessment expertise and specialization, the Vice President also reviews and evaluates all program evaluations submitted to the LARS Quality Assurance System.

5. Capacity to Implement and Complete Plan and Evidence of Success

To add the technology supplement to our current assessment system, the Department Head, Director of Accreditation, faculty, staff, and the programmer will research, design, and develop the technology supplement in the spring and summer of 2016. Administrators and technology experts will spend six to eight months in the development of the technology supplement. Costs of the development of the system are estimated from $15,000 to $20,000. The capacity to implement and complete the development of the technology supplement will present challenges to the EPP in innovation and design; however, we remain committed to continuous improvement through technology to meet the needs of our program and our clients.

Evidence of success of the Selected Improvement Plan will be accomplished by the full implementation of the technology supplement and the improved and efficient ease of accessing candidate and program data by the EPP, our clients, and partners housed in our new technology supplement.

Selected Improvement Plan Matrix and Timeline

The EPP-developed matrix articulates our timeline and process for continuous improvement.

Yearly Goals/


Implementation Year

Review Process

EPP Assessment Plan

EPP Activities/


Human and Capital Resources

Continuous Improvement Data

Goal 1

Spring, Summer 2016

Ongoing / Review by Programmer and Faculty

Development of Technology Supplement





Dept. Head,

Faculty, Staff, and Programmer


Obj. 1

Spring 2017

Review by Office of Learning Assessment

Review, Monitor, and Assess Progress

Train Faculty and Staff



Obj. 2

Fall 2017

Review by Office of Learning Assessment, Faculty, and Staff

Faculty and Staff Evaluate Efficacy and Ease of Use

Train Clients and Partners

Faculty and Staff

Training of Faculty, Clients, and


  • Spring 2016 – Summer 2016
  • EPP Develops Technology Supplement
  • Fall 2016 – Spring 2017
  • EPP Trains Faculty, Clients, and Partners in the Use of the Technology Supplement
  • Fall 2017
  • EPP Implements Technology Supplement for All Programs