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Faculty Handbook

University Standing Committees

Standing Committee Membership Selection:

  1. Internal Appointments: Most appointments to University standing committees are made during the spring semester by the Faculty Senate (from nominees submitted by the senators), by the Staff Council for staff positions, and by the Student Senate (student positions). Faculty positions on some committees are filled by college elections. Exceptions to this are noted in the committee’s description.
  2. External Appointments: External appointments are made by the president in consultation with the appropriate administrative officer.
  3. Appointment Term: Unless otherwise provided to the contrary, faculty and staff appointments (except those appointed by virtue of position) are for terms of three years and are staggered in order to achieve continuity of membership; student appointments are one-year terms. Faculty and staff appointments should be limited to two consecutive terms on the same committee. Faculty members interested in serving on University standing committees should contact Faculty Senate representatives.

II. Standing Committee’s Functions and Responsibilities

  • Each committee is responsible for fulfilling its unique charge.
  • All committees are advisory through the appropriate administrative officer (identified by abbreviation in parentheses after the committee’s name) to the University president.
  • All ex officio members are non-voting members unless otherwise determined by the committee.
  • A copy of all standing committee meeting minutes should be sent to the office of the provost/vice president for academic affairs, the periodicals department of Cornette Library and the president.
  • All committees must act in accordance with the policies and procedures of the University.
  • All committees should meet at least once at the beginning of the academic year for procedural orientation.

III. Initial Meetings

A joint meeting of old and new members before the end of the spring semester will enable the election of chairs and acquaint new members with committee duties.

IV. Convening Meetings

Each committee should meet at least once a semester, and two or more members of a committee may petition the chairperson for a meeting at any time. All committees may be convened by the University president.

Committees

Academic Appeals Committee (VPAA)

The Academic Appeals Committee hears appeals involving disputes over final course grades.

Membership consists of:

  1. Chair: faculty member (appointed by the VPAA from among the elected members)
  2. 5 faculty members (one from each college, elected by the colleges)
  3. 5 students (appointed by Student Government)

The five faculty members and five students meet to elect a faculty chair; when an appeal is necessary to be heard, the chair chooses a panel of two faculty members from the pool of five and two students from the pool of five.

Academic Calendar Committee (VPAA)

The University Calendar Committee maintains a projected three-year academic calendar and meets yearly to review/adjust the two years remaining in the projected academic calendar and create a calendar for the third year hence.

Membership consists of:

Voting Members:

  1. Chair, registrar
  2. Faculty Senate president
  3. Director of ddmissions
  4. Financial aid director
  5. Controller
  6. assistant vice president for academic affairs
  7. 2 department heads (appointed by VPAA)

Ex-officio Members:

  1. Institutional Research representative
  2. Vice president for student services
  3. Vice president for business and finance
  4. Vice president for academic affairs
  5. Representative from information technology

Accommodations Appeals Committee (VPBF)

The Accommodations Appeals Committee hears appeals of decisions of the vice president for business and finance involving changes in established procedure or significant expense of students with disabilities. Recommendations will be forwarded to the president for final approval and implementation.

Membership consists of:

  1. Chair, vice president for student services
  2. Assistant vice president for academic affairs
  3. Associate vice president for physical facilities
  4. Director of student medical services or designee
  5. 1 faculty member from special education discipline (expertise in disability issues, appointed by Faculty Senate)
  6. President of Faculty Senate
  7. 2 Students (one from special-populations; one from at-large, appointed by Student Government)

Alcohol and Other Drugs (VPSS)

The Alcohol and Other Drugs Committee reviews the effectiveness and implementation of needed changes to the alcohol and other drugs program and ensures that the disciplinary sanctions for violating standards of conduct are enforced consistently.

Membership consists of:

Voting Members:

  1. Co-chairs (elected by the committee)
  2. 4 Faculty members with staggered terms (appointed by Faculty Senate)
  3. 4 Students (appointed by Student Government) one each from
    1. Peer education
    2. Interfraternity Council
    3. Panhellenic Council
    4. RHA
  4. Director of police administration
  5. Director of athletics
  6. Student counseling services staff member
  7. Director of Student Medical Services
  8. Assistant to vice president for student services
  9. senior director of Student Development/University judicial officer
  10. Assistant director of Jack B. Kelley Student Center (peer education)
  11. Assistant director of Recreational Sports (wellness)
  12. Residential living staff member
  13. Director of personnel services

Ex-officio Member:

  1. A. Director of communication and marketing services

Code of Student Life Committee (VPSS)

The Code of Student Life Committee recommends changes to the rules and procedures for students contained in the Code of Student Life.

Membership consists of:

Voting Members:

  1. Vice president for student services, chair
  2. 2 faculty members (appointed by Faculty Senate)
  3. 5 students (one from each college with at least one graduate student and one undergraduate student, appointed by Student Government)

Ex-officio Members:

  1. Senior director of residential living
  2. University judicial officer
  3. Chief of University police

Core Curriculum Committee (VPAA)

The Core Curriculum Committee develops recommendations related to assessment of the effectiveness of the University’s general education requirement. New courses proposed for inclusion in the core curriculum must be presented to this committee prior to submission to the University Curriculum Committee.

Membership consists of:

Voting Members:

  1. Chair, associate VPAA for quality enhancement
  2. Representatives of providers teaching required core courses
    1. ENGL 1301, 1302 (selected by department head)
    2. POSC 2305 or 2306 (selected by department head)
    3. HIST 1301, 1302 (selected by department head)
  3. Representatives of providers teaching elective core courses
    1. Math (selected by department head)
    2. Natural science (selected by dean)
    3. Humanities, representing speech, PHIL or modern language (selected by dean)
    4. Visual and performing arts (selected by dean)
    5. Social and behavioral sciences, other than POSC (selected by dean)
  4. One representative from each college, elected by the college faculty, to represent departments that either do not offer core courses or whose faculty teaches predominantly non-core classes
    1. ASE, representing the Division of Agriculture or ECS
    2. BUSI, representing MMGB or CIS
    3. ESS, representing the Division of Education
    4. FAH, excluding EML and HIST, who does not teach in the core
    5. NHS, who does not teach in the core.
  5. 2 Students (appointed by Student Government or by the Honor’s Program)

Ex-officio Members:

  1. Dean (appointed by VPAA)
  2. Assistant vice president for academic affairs
  3. Liaison from the Core Fellows (may be a committee member in B or C, above.)

Curriculum Committee (VPAA)

The Curriculum Committee reviews and recommends policies, procedures, changes and standards in curricular matters, including core curriculum, correspondence courses and continuing education.

Membership consists of:

Voting Members:

  1. Chair, dean (rotating among deans for one-year term in order of ASE, BUSI, ESS, FAH, NHS, GS)
  2. 5 faculty members (one from each college, appointed by Faculty Senate)
  3. 5 college deans
  4. Dean of Graduate School and Research
  5. 2 students (appointed by Student Government)

Ex-officio Members:

  1. Core Curriculum Committee chair
  2. Director of continuing education
  3. University librarian
  4. Registrar
  5. Assistant registrar
  6. STARR Center director
  7. Assistant vice president for academic affairs

Developmental Education Committee (VPAA)

The Developmental Education Committee is advisory to the provost/vice president for academic affairs. This committee develops recommendations related to the Texas Higher Education Coordinating Board requirements for “Texas Success Initiative” compliance, Developmental Education Plan, and other issues related to Closing the Gaps and developmental education.

Membership consists of:

Voting Members:

  1. Chair, associate dean (appointed by the provost)
  2. Director of STARR Center
  3. Head of math department
  4. Coordinator of Math Lab
  5. Head of english department
  6. Writing Lab coordinator
  7. Head of education department
  8. Reading program coordinator
  9. Faculty member from HPSCJ or LEES (appointed by Faculty Senate)

Ex-officio Member:

  1. Director of institutional research

Distinguished Lectures Series Committee (President)

The Committee is responsible for an annual WTAMU distinguished speaker to be hosted on campus each spring semester. The distinguished Speaker will have a national or international reputation. It is also responsible for the funding of modest requests for college or departmental speakers where the request is judged to be sufficiently meritorious. Top priority is to be given to speakers who will have the most universal appeal and whose presence will enhance the intellectual and creative atmosphere of the University. On a strictly voluntary basis, the committee shall encourage collaboration of all other University groups with an interest in attracting outside speakers. The committee is responsible for seeking requests for speakers from the colleges/departments prior to the beginning of each semester and notifying colleges/departments of approvals at the beginning of each semester.

Membership consists of:

  1. Chair: faculty member appointed by the president
  2. Five faculty members (one from each college, elected by the faculty of the respective college)
  3. Four students appointed by SGA
  4. Two staff members from outside of academic affairs appointed by Staff Council

Term exception: staff and student members serve renewable, two-year staggered terms

Diversity Committee (President)

The Diversity Committee assists in the development of plans, strategies, and initiatives to encourage increased diversity in the University. The committee views diversity from a very broad perspective, which includes diversity in regard to ethnicity, race, gender, and sexual orientation. The committee is charged with developing recommendations to: create a campus atmosphere of respect and encouragement for people of diverse backgrounds; increase diversity in the student body; and increase diversity among faculty and staff. The committee will work with CORE in planning activities associated with Martin Luther King Day and Cultural Awareness Week, among others.

Membership consists of:

Voting Members:

  1. Chair (elected from among faculty representatives)
  2. Two faculty representatives appointed by the president
  3. Two faculty representatives appointed by Faculty Senate
  4. One representative from the athletic department appointed by the athletic director
  5. Two staff representatives appointed by Staff Council
  6. One staff representative from CORE
  7. Three student representatives appointed by SGA
  8. One emeriti faculty member appointed by the president
  9. One representative from the general community appointed by the president

Ex officio Member:

  1. Vice president for enrollment management

Enrollment Management Committee (VPEM)

The Enrollment Management Committee evaluates campus-wide enrollment management policies, procedures and needs; reviews data and available information, including progress toward institution goals; assists with development of enrollment strategy; serves as advisory to the vice president for enrollment management; and makes recommendations concerning enrollment-related initiatives, including programs, policies and procedures. Membership consists of:

  1. Chair, vice president for enrollment management
  2. Assistant director of STARR Center
  3. Senior director of life services
  4. Assistant vice president for business and finance
  5. Director of institutional research
  6. Project director of Upward Bound and College Assistant Migrant Program
  7. Executive director of quality enhancement and first-year experience
  8. Registrar
  9. Director of communication and marketing services
  10. Director of admissions
  11. Associate dean from academic college (appointed by VPAA)
  12. Faculty member (appointed by Faculty Senate)

Environmental Safety Committee (VPBF)

The Environmental Safety Committee monitors fire protection and safety conditions on campus.

Membership consists of:

  1. Chair, vice president for business and finance
  2. 2 faculty members (appointed by Faculty Senate)
  3. Fire and safety officer
  4. 2 physical plant staff members
  5. 2 staff members (appointed by Staff Council)
  6. Senior director of residential living
  7. Vice president for student services
  8. 2 students (appointed by Student Government)

Faculty Development Committee (VPAA)

The Faculty Development Committee develops, reviews, and presents programs and other opportunities for faculty development grants, new faculty orientations, and instructional development opportunities.

Membership consists of :

  1. Chair, associate VPAA for quality enhancement
  2. 10 faculty members (two from each college, appointed by Faculty Senate)

Faculty Emeritus Committee (President)

The Faculty Emeritus Committee reviews nominations and makes recommendations for faculty emeritus status to the provost/VPAA who makes recommendations to the president for selection.

Membership consists of:

  1. Chair (elected by membership)
  2. 5 tenured faculty members (one from each college, appointed by Faculty Senate)

Faculty Handbook Committee (President)

The Faculty Handbook Committee reviews and recommends changes in the Faculty Handbook through the president to the chancellor and the Board of Regents. Recommendations of the committee will be submitted to the Faculty Senate for its review and comments. Proposals for changes may be submitted by any faculty member or any academic administrator.

Membership consists of:

  1. Chair (elected by membership)
  2. 3 faculty members (appointed by Faculty Senate)
  3. 3 members of the University administration (appointed by the president)

The chairperson will be selected by the members of the committee. The first meeting of the academic year shall be called by the president no later than Oct. 1 of each year. Subsequent meetings during the year shall be at the call of the chairperson. Minutes of each meeting shall be posted on WTAccess.

Faculty Senate (VPAA)

The Faculty Senate serves as a two-way channel of communication between the administration and the instructional faculty. The senate shall function as an instrument through which faculty suggestions may be communicated systematically to administrative officials and the faculty, respectively. Appointments are for staggered three-year terms.

Membership consists of:

  1. 20 faculty members (four from each college, elected by the faculty of the colleges)
  2. 1 professional librarian

Freshman Convocation Committee (VPAA)

The Freshman Convocation Committee organizes the Freshman Convocation to welcome new students to campus, to introduce them to the traditions of the University and to encourage them to become engaged students. The committee designs the program, determines timing of the convocation, coordinates the convocation with other relevant activities and disseminates information about convocation.

Membership consists of:

Voting Members:

  1. Chair, associate VPAA for quality enhancement
  2. 5 faculty members (one from each college, appointed by Faculty Senate)
  3. Assistant vice president for academic affairs
  4. 2 students (appointed by Student Government)

Ex-officio Members:

  1. Executive director of alumni relations
  2. Director of Gold Card Office
  3. Director of FUBC
  4. Director of admissions
  5. Student services representative
  6. Broadcast/media representative

Graduate Advisory Council (Graduate Dean)

The Graduate Advisory Council meets no less than once each semester-more often as necessary, primarily for purposes of information dissemination and feedback.

Membership consists of:

  1. Chair: dean of the Graduate School and Research
  2. One faculty representative from each graduate program (appointed by department chair),
  3. Five graduate students (elected Student Government representatives, supplemented as necessary by appointment from the graduate dean),
  4. Head of Cornette Library.

Graduate Council (VPAA)

The Graduate Council is advisory to the graduate dean who reports to the vice president for academic affairs on all matters relating to the Graduate School.

Membership consists of:

  1. Chair (dean, Graduate School and Research): James Hallmark
  2. 10 graduate faculty (two elected from each college)

Grievance Committee (Faculty) (VPAA)

The Grievance Committee (faculty) acts as the initial hearing body for faculty grievances.

Membership consists of:

  1. Chair (elected from membership)
  2. 10 tenured faculty members (two from each college elected by the faculty of the college)
  3. Legal counsel (as needed basis)

The committee will meet on an as-needed basis. (See Appendixc IV.)

Grievance Committee (Non-Faculty) (VPBF)

The Grievance Committee (Non-Faculty) hears any grievance of a non-faculty employee.

Membership consists of:

  1. Chair, vice president for business and finance
  2. Five peer employees selected from a pool of 10 for either classified or non-classified;
  3. Legal counsel (ex officio, on an as-needed basis).

The committee will meet on an an as-needed basis.

Grievance Committee (Student) (VPSS)

The Grievance Committee (student) hears any grievance (other than grade challenges) brought by students of West Texas A&M University.

Membership consists of:

  1. Chair (elected by membership)
  2. Two tenured faculty (appointed by Faculty Senate)
  3. Two students (appointed by Student Government)
  4. Dean of student’s declared major;
  5. Legal counsel (ex officio, on an as-needed basis).

The committee will meet on an as-needed basis.

Guest Artist Series Committee (VPAA)

The committee is responsible for the funding of modest requests for guest artists to be brought to campus, where the request is judged to be sufficiently meritorious. Top priority is to be given to speakers who will have the most universal appeal and whose presence will enhance the intellectual and creative atmosphere of the University.

Membership consists of:

  1. Chair: faculty member appointed by the president
  2. Three faculty members from the College of Fine Arts and Humanities appointed by the dean
  3. One faculty member from a college other than FAH appointed by Faculty Senate
  4. Two students appointed by SGA
  5. One representative from Panhandle-Plains Historical Museum appointed by the museum director

Term exception: student members serve renewable, two-year staggered terms

Homecoming Committee (President)

The Homecoming Committee plans and administers the annual homecoming activities.

Membership consists of:

  1. Chair, special events coordinator
  2. Executive assistant to the president
  3. Director of alumni relations
  4. Representation from athletic department
  5. Director, United Bank Center
  6. Representative from communication and marketing services
  7. One representative from SGA
  8. Five students (appointed by vice president for student services)
  9. Executive director, Canyon Chamber of Commerce

Honors Council (VPAA)

The Honors Council oversees the Attebury Honors Program and reviews procedures.

Membership consists of:

Voting Members:

  1. Chair, assistant director of Honors Program
  2. 5 faculty members (one from each college, appointed by Faculty Senate for three-year terms)
  3. 4 faculty at-large (appointed by Honors Program director)
  4. 4 students in Honors Program (appointed by Student Government)

Ex-officio Members:

  1. Library representative
  2. Student services representative
  3. Director of Honors Program

Information Technology Committee (CIO)

The Information Technology Committee advises the chief information officer and develops recommendations regarding the development and implementation of a technology plan for the University. The Information Technology Committee refers issues to the Instructional Technology Advisory Committee, the Web Advisory Committee or special ad hoc committees as necessary for further study. Major recommendations from this committee will be reviewed by the provost/vice president for academic affairs, vice president for business and finance, and vice president for student services prior to submission to the president for approval and implementation.

Membership consists of:

Voting Members:

  1. Chair, chief information officer
  2. 5 faculty (one from each college, appointed by Faculty Senate)
  3. 1 professional librarian
  4. 1 representative from business office (appointed by Staff Council)
  5. 1 representative from enrollment management (appointed by Staff Council)
  6. Director of communication and marketing services
  7. 1 representative from student services (appointed by Staff Council)
  8. 1 representative from institutional research
  9. 1 student (appointed by Student Government)

Ex-officio Members:

  1. Director of academic and information services
  2. Director of systems support/assistant to CIO

Institutional Animal Care and Use Committee (VPAA) required by law

The Institutional Animal Care and Use Committee ascertains the acceptability of proposed research involving animals and monitors the resultant research.

Membership consists of:

  1. Chair, elected by membership
  2. 1 veterinarian
  3. 2 representatives unaffiliated with the University
  4. 1 representative from non-science discipline
  5. 4 representatives from science disciplines with experience in animal research
  6. Dean of Graduate School and Research

Institutional Review Board For Human Subjects (VPAA)

The Institutional Review Board for Human Subjects ascertains the acceptability of proposed research involving human subjects. Membership consists of:

Voting Members:

  1. Chair (appointed by dean of the Graduate School and Research): Tim Atchison
  2. One faculty member from the sciences: Carolyn Bouma
  3. One faculty member from non-scientific disciplines: Kris Drumheller
  4. Two at-large faculty members: Helen Reyes, Susan Coleman
  5. Two unaffiliated members (only one of which is required to be engaged on any decision): Kyle Ingham, TBD

Ex officio member:

  1. Dean of Graduate School and Research: James Hallmark

Instructional Technology Committee (VPAA)

The Instructional Technology Committee provides input and recommendations on academic and administrative policy issues related to use of technology in instruction.

Membership consists of:

Voting Members:

  1. Chair, faculty technology mentor
  2. 5 faculty members (one from each college involved in distance learning, appointed by Faculty Senate)
  3. Associate dean (appointed by VPAA)

Ex-officio Members:

  1. Representative from enrollment management
  2. Representative from student services
  3. Representative from Cornette Library
  4. Distance learning supervisor
  5. Director of academic services for information technology

Intercollegiate Athletic Committee (President)

The Intercollegiate Athletics Committee is charged with advising the president and the athletic director on matters related to intercollegiate athletics. In this capacity, the committee seeks to bring the view of the greater University community to decisions concerning athletics. In addition, the committee has the responsibility, delegated by the president, to monitor the implementation of the policies and standards for the oversight of the Intercollegiate Athletics Program as established by the University, the Lone Star Conference and the NCAA.

Membership consists of:

Voting

  1. Chair, faculty athletic representative (appointed by president)
  2. 5 faculty members, (one from each college, appointed by Faculty Senate)
  3. Provost/vice president for academic affairs
  4. Vice president for student services
  5. 2 students (appointed by president)
  6. 1 alumni involved in athletics (appointed by president)

Ex-officio Members:

  1. Director of admissions
  2. Registrar
  3. Director of financial aid
  4. Controller
  5. 1 Buffalo Club Board member (appointed by president)
  6. 1 student athlete (appointed by president)
  7. Athletic director
  8. Senior woman administrator in athletics (appointed by president)

Term exceptions: Alumni representative shall serve three-year terms. Students are appointed annually.

Jack B. Kelley Student Center Committee (VPSS)

The Student Center Committee recommends guidelines and policies for the Student Center that must be consistent with the policies and procedures of the University.

Membership consists of:

Voting Members:

  1. Chair, senior director of student development
  2. 1 officer of Residence Hall Council or Residence Hall Association
  3. 1 officer of at-large student organization (appointed by Student Government)
  4. President of student body
  5. Student organizations consultant
  6. Faculty or staff adviser of student organization (appointed by Faculty Senate or Staff Council)
  7. 1 staff member at-large (appointed by Staff Council)
  8. Assistant director of Jack B. Kelley Student Center (SAC)
  9. Assistant director of Jack B. Kelley Student Center (peer ed/multicultural)
  10. Alumni representative (appointed by alumni director)

Ex-officio Members:

  1. Vice president for business and finance
  2. Vice president for student services
  3. Director of Jack B. Kelley Student Center

Killgore Research Committee (VPAA)

The Killgore Research Committee is advisory to the dean of Graduate School and Research who reports to the provost/vice president for Academic Affairs on all matters pertaining to research.

Membership consists of:

Voting Members:

  1. Chair, dean of Graduate School and Research
  2. 10 faculty members (two from each college elected by faculties of colleges)

Ex-officio Member:

  1. Director of grants and special projects

Marketing Committee (Director of Communication and Marketing Services)

The Marketing Committee identifies, explores and recommends strategies to promote/enhance the University’s image (brand) to the president, including review of content on the University’s website.

Membership consist of:

Voting Members:

  1. Chair, (elected annually in the fall by majority of voting members)
  2. At-large faculty (appointed by Faculty Senate, [one year])
  3. 1 faculty member from marketing discipline (appointed by president, [3])
  4. 1 faculty member from mass communications discipline (appointed by president, [2])
  5. Enrollment management representative (appointed by dean of enrollment management, [3])
  6. Student services representative (appointed by vice president for student services, [2])
  7. Athletics department representative (appointed by athletic director, [3])
  8. Office of Development representative (appointed by director of development, [1])
  9. Media services (IT) representative (appointed by director of media services, [2])
  10. Alumni Association director, [3])

Ex-officio Members:

  1. Web communications manager
  2. Director of communication and marketing services
  3. Webmaster
  4. IMC agency representative

Terms indicated are for 2007–2008; thereafter, terms are staggered for three years.

Parking Committee (VPBF)

The Parking Committee recommends policies concerning on-campus parking.

Membership consists of:

Voting Members:

  1. Chair, vice president for business and finance
  2. 5 faculty members (one from each college, appointed by Faculty Senate)
  3. Professional librarian (appointed by University librarian)
  4. 3 staff members (appointed by Staff Council)
  5. 5 students (appointed by Student Government)

Ex-officio Member:

  1. Chief of University Police

Prestigious Scholarship Selection Committee (President)

The Scholarship Selection Committee makes recommendations to the director of scholarships regarding the selection of recipients for President’s Honor Scholarships, President’s Scholarships and Provost’s Scholarships.

Membership consists of:

Voting Members:

  1. Chair, assistant vice president for academic affairs
  2. 5 faculty members (one from each college, appointed by VPAA)
  3. 1 Faculty member (appointed by Faculty Senate)

Ex-officio Members:

  1. Vice president of enrollment management
  2. Director of scholarships
  3. Assistant director of scholarships

Term exception: Faculty representatives shall serve four year terms.

Promotion And Tenure Committee (VPAA)

The Promotion and Tenure Committee considers and recommends operational policies and procedures for making promotion and tenure decisions; communicates approved policies and procedures to those involved; and reviews all evidence supporting recommendations for promotion and tenure.

Membership consists of:

Voting Members:

  1. Chair, dean (rotating in order ASE, BUSI, ESS, FAH, NHS, GS)
  2. 5 tenured faculty members (one from each college, elected by the colleges)

Ex-officio Member:

  1. Assistant vice president for academic affairs

Scholarship/Financial Aid Committee (VPAA)

The Scholarship/Financial Aid Committee evaluates all student scholarship programs and recommends procedures and policies for administering scholarship and student financial aid programs. The Committee shall ensure scholarships are awarded in compliance in University's Scholarship Strategy and established criteria. Also the Committee hears student appeals regarding the reduction or non-renewal of scholarship aid. The Committee shall meet at the call of the Chair and shall report to the President through the Chair.

Membership consists of:

Voting Members:

  1. Chair, vice president of enrollment management
  2. 2 faculty members (appointed by president)
  3. 2 faculty members (appointed by Faculty Senate)
  4. Vice president for student services
  5. One student (appointed by president)

Ex-Officio Members:

  1. Director of scholarships
  2. Director of financial aid
  3. Director of athletics
  4. Director of institutional research

Term exception: Faculty representatives shall serve four year staggered terms.

Sick Leave Pool Review Committee (VPBF)

The Sick Leave Pool Review Committee reviews requests from eligible employees who wish to draw from the pool.

Membership consists of:

  1. Chair, director of personnel services
  2. 1 faculty member (appointed by Faculty Senate)
  3. 1 academic affairs staff member (appointed by Staff Council)
  4. 1 business and Finance staff member (appointed by Staff Council)
  5. 1 Physical Plant staff member (appointed by Staff Council)
  6. 1 student services staff member (appointed by Staff Council)
  7. 1 staff member at large (appointed by Staff Council)

Staff Council (VPBF)

The Staff Council will develop and maintain communication channels for interchange between the council and staff members, faculty, student body, the University administrative staff and the University president. The council assesses, prioritizes and communicates staff needs and responds to those needs through the implementation of programs and initiatives.

Membership consists of elected representatives from six EEO groups.

  1. Staff Council president (elected by membership)
  2. 6 categories (elected by staff in category)
    1. 3 executive/administrative/managerial personnel
    2. 3 professional non-faculty personnel
    3. 4 clerical/secretarial personnel
    4. 2 technical/para-professional personnel
    5. 1 skilled crafts personnel
    6. 3 service/maintenance personnel

State Employee Charitable Campaign Committee (President)

The Charitable Causes Committee coordinates and promotes the annual State Employee Charitable Campaign (SECC) on campus.

Membership consists of:

  1. Chair, local employee committee representative (appointed by president)
  2. Division coordinators (recommended by vice presidents and appointed by president)
    1. President division
    2. Academic affairs division
    3. Business and finance division
    4. Student services division
    5. Enrollment management division
  3. Sub-division coordinators
    1. Colleges and other divisions from academic affairs(elected by colleges)
      1. ASE
      2. BUSI
      3. ESS
      4. FAH
      5. NHS
      6. Graduate School
      7. Enrollment management
      8. IT, library, AA
    2. Business and finance
      1. Accounting/purchasing/budget/personnel
      2. Physical plant/central stores/print shop
      3. UPD/safety/bookstore/Post Office
    3. President’s division
      1. President’s Office/development/communication and marketing services/museum
    4. Enrollment Management
    5. Athletics
    6. Information Technology
    7. Student Services
      1. Life services/residential Living
      2. VPAA office/student development
      3. Student Government

The LEC provides oversight to the SECC and hires a local campaign manager to administer the campaign locally. The committee will be appointed annually, no later than April 15, to organize and promote the SECC each fall.

Student Endowment Scholarship Committee (VPSS)

The Student Endowment Scholarship Committee reviews and selects students to receive endowment internships and scholarships based on scholastic, leadership, and need based criteria. The committee is responsible for awarding over $30,000 per year in internships and scholarships.

Membership consists of:

Voting Members:

  1. Chair, Student Body president
  2. 5 faculty members (one from each college, alternating two-year terms, appointed by Faculty Senate)
  3. 2 staff members (appointed by Staff Council for one-year term)
    1. Financial services
    2. Jack B. Kelley Student Center staff
  4. 2 students (Student Senate Finance Committee chair; student at-large, appointed by Student Government)

Ex-officio Member:

  1. Vice president for student services

Student Fee Advisory Committee (VPSS)

The Student Fee Advisory Committee will advise the administration on the type, amount and expenditure of compulsory fees for student services under Section 54.503, 54.507, 54.521, and 54.539 of the Texas Education Code.

Membership consists of:

Voting Members:

  1. Chair, vice president of student services
  2. 3 students (appointed by Student Government for two-year terms);
  3. 2 students (appointed by student government for one-year terms);
  4. 2 faculty members (appointed by Faculty Senate)
  5. 1 staff member (1 staff, appointed by president)

Ex-officio Member:

  1. Budget Officer

Student Honors Committee (VPSS)

The Student Honors Committee selects qualified students for membership in Who’s Who Among Students in American Universities and Colleges. The committee also selects the Man and Woman of the Year and associated finalists for these awards.

Membership consists of:

  1. Chair, vice president for student services
  2. 5 faculty (one from each college, appointed by Faculty Senate)
  3. Director of Activities Center;
  4. Senior director of student development
  5. 2 students (former Who’s Who members, appointed by Student Government)

Student Judicial Appellate Committee (VPSS)

The Appellate Committee is authorized only to hear appeals from decisions of the Student Judicial Board and the University judicial officers.

Membership consists of:

  1. Alternating chair: vice president for business and finance; vice president for academic affairs
  2. 2 Students (appointed by the Student Body president)
  3. 2 alternate students (appointed by Student Body president)

Teacher Education Unit (VPAA)

The Teacher Education Unit reviews, approves certificates and recommends programs for all teacher education programs.

Membership consists of:

Voting Members:

  1. Chair, dean of College of Education and Social Sciences
  2. Faculty members (one from each department with a teaching field, appointed by department head)
  3. Department of education head
  4. Texas Student Education Association president
  5. 3 area teachers/administrators (appointed by dean of college)
  6. 1 Student

Ex-officio Members:

  1. Certification officer
  2. Coordinator of clinical experiences

Traffic Appeals Committee (VPBF)

The Traffic Appeals Committee reviews citation appeals.

Membership consists of:

  1. Chair, assistant director of Jack B. Kelley Student Center
  2. 1 faculty (appointed by Faculty Senate)
  3. 1 non-student services staff (appointed by Staff Council)
  4. Student Government chief justice

Undergraduate Admissions Appeal Committee (VPAA)

The Undergraduate Admissions Appeal Committee reviews all undergraduate admission decisions appealed by undergraduate students. The Committee shall ensure that decisions were rendered in accordance with established University policies and procedures, state and federal law, and in consistency with other admission decisions for that term.

Membership consists of:

Voting Members:

  1. 1 faculty member (from pool of three faculty members, appointed by Faculty Senate)
  2. Registrar
  3. Assistant vice president for academic affairs

Ex-officio Member:

  1. Facilitator, vice president for enrollment management

University Library Committee (VPAA)

The Library Committee reviews and recommends policies, procedures and allocations for the University Library.

Membership consists of:

Voting Members:

  1. Chair, elected by membership
  2. 5 faculty members (one from each college, appointed by Faculty Senate)
  3. 1 professional librarian
  4. 1 college associate dean (appointed by VPAA)
  5. 1 undergraduate student (appointed by Student Government)
  6. 1graduate student (appointed by Student Government)

Ex-officio Members:

  1. Provost/vice president for academic affairs
  2. University librarian

University Planning Committee (President)

The University Planning Committee reviews and updates the University Strategic Plan. Annually, the committee assesses progress made on achieving the current goals and approves the University’s Annual Report. Bi-annually, the committee reviews and amends, as appropriate, the environmental scan for the University, the SWOT analysis, and University-wide goals and objectives, based upon recommendations of the University Planning Committee Steering Committee. In addition, the committee will be responsible for developing a master plan of University physical facilities for recommendation to the president. Minutes of each meeting shall be posted on WTAccess.

Membership consists of:

Voting Members:

  1. Chair, provost/vice president for academic affairs
  2. President
  3. Vice president for business and finance
  4. Vice president for student services
  5. Vice president for institutional advancement
  6. Vice president for enrollment management
  7. 5 college deans
  8. Dean of Graduate School and Research
  9. University librarian
  10. President of Faculty Senate
  11. President of Student Government
  12. President of Staff Council
  13. Director of communication and marketing services
  14. Director of institutional research

Ex-officio Member:

  1. Director of grants and special projects

University Planning Committee Steering Committee (President)

The University Planning Committee Steering Committee reviews annual reports submitted by divisions, colleges, and departments, annually assesses progress made on achieving the current goals and approves the University's Annual Report and submits its report to the University Planning Committee by September 1 of each year, prepares the University's Annual Report that is presented to the University Planning Committee by September 1 of each year., bi-annually, conduct an environmental scan for the University; revises, as appropriate, the University's SWOT analysis and goals and objectives. It presents recommended changes to the University Planning Committee.

Membership consists of:

  1. Chair (president)
  2. Provost/vice president for academic affairs
  3. Vice president for business and finance
  4. One academic dean (selected by the deans)
  5. Vice president for student services
  6. Vice president for institutional advancement (pending approval BOR)
  7. Vice president for enrollment management (pending approval BOR)
  8. President of Faculty Senate
  9. President of Student Government
  10. President of Staff Council
  11. Athletic director
  12. Acting CIO
  13. Director of Institutional Research

University Services Committee (VPBF)

The University Services Committee advises the managers of the bookstore, post office, and the print shop regarding the products and services provided by the auxiliary enterprises. The committee represents the interest of the University community to aid the managers and provide high quality service responsive to University needs.

Membership consists of:

Voting Members:

  1. 5 faculty members (one from each college appointed by Faculty Senate)
  2. 2 staff members (appointed by Staff Council)
  3. 2 students (appointed by Student Government)
  4. Director of communication and marketing services

Ex-officio Members:

  1. Chair, director of University services
  2. Vice president for business and finance
  3. Assistant manager of bookstore
  4. Postal supervisor
  5. Manager of the Print Shop

VIRGIL HENSON ACTIVITIES CENTER COMMITTEE (VPSS)

The Activities Center Committee recommends guidelines and policies for the Activities Center that must be consistent with the policies and procedures of the University.

Membership consists of:

Voting Members:

  1. Chair, senior director of student development
  2. One faculty member from academic area in the A.C. (appointed by Faculty Senate)
  3. Budget officer
  4. Director of recreation sports
  5. Senior director of life services
  6. One non-student services staff (appointed by Staff Council)
  7. 4 students (appointed by Student Government)

Ex-officio Members:

  1. Manager of Virgil Henson Activities Center
  2. Vice president of student services

Web Advisory Committee (Director of Communication and Marketing Services)

The Web Advisory Committee reviews all levels of the University’s web site and makes recommendations to the director of communication and marketing services and University web team (web content manager, webmaster and web designers) for changes to enhance the effectiveness and user friendlessness of the website.

Membership consists of:

Voting Members:

  1. Chair, chief information officer
  2. Director of personnel services
  3. Director of communication and marketing services
  4. Director of academic services for information technology
  5. Student Body president
  6. Representative from enrollment management (appointed by vice president for enrollment management)
  7. Department head (appointed by vice president for academic affairs)
  8. Faculty representative (appointed by Faculty Senate)
  9. Representative from student services (appointed by vice president for student services)

Ex-officio Member:

  1. Provost/VPAA
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